Analyst, International Disbursements

2 weeks ago

Ottawa, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 163893
Business Function: Finance
Primary City: Ottawa
Other Location(s):
Province: Ontario
Employment Type: Full-Time
Employment Status: Term
Language Requirement: Bilingual Imperative (BBBB)
Employee Class and Level: UPCEA05
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 01/27/2023

**Health and safety is our highest priority. With vaccination shown to be the most effective tool to reduce the risk of transmission of COVID-19 and protecting individuals from severe consequences of this virus, Canada Post has implemented a Vaccination Practice. Accordingly, you will be required to attest to being fully vaccinated. If you are unable to be vaccinated, you may request an accommodation due to a medical, religious, or other prohibited ground of discrimination as described in the Canadian Human Rights Act.**

The incumbent provides administrative and accounting services related to international settlements between approximately 200 foreign postal administrations (FPAs) and Canada Post Corporation, accounting for approximately $200 Million in receivables and in excess of $170 Million in payables per annum. The incumbent is assigned between 50 and 80 foreign postal administration customers. The incumbent should be knowledgeable in the Universal Postal Union (UPU) accounting policies as well as CPC financial accounting policies and procedures.

**Responsibilities**:

- Reviews and applies the policies, regulations and procedures covering the Universal Postal Union (UPU) and bilateral agreements. Must be able to assess and implement constantly changing Acts and Regulations. Uses knowledge of UPU rules and regulations to perform day to day job activities and deal with FPA’s when the interpretation of these regulations are in question (ex: audit guidelines, deadlines for billing and re-billing, etc.)
- Using manual and computerized systems, verifies accounts which have been received from foreign postal administrations and prepares outbound accounts for submission to foreign postal administrations after reviewing source documents received from domestic exchange offices (i.e. air and surface mail delivery bills, verification notes, parcel bills, etc.) for accuracy and completeness within the required timelines. Contact FPA as necessary to obtain additional information. Make changes/corrections to the appropriate CPC systems as required.
- Performs collection activities as necessary to ensure settlement of outstanding receivables by preparing and sending reminders to FPAs; Re-billing amounts wrongly amended or preparing supplementary billings, providing appropriate support documents; maintaining and produces status reports of outstanding accounts, and reporting anomalies to the appropriate person as required.
- Assists in the balancing and accurate recording of financial transactions relating to International Settlements by maintaining country-specific sub ledgers, assisting Analysts in the clearing of settled accounts by matching and releasing invoices within SAP. Ensures accurate hardcopy and electronic records of all settlements activity for assigned countries, by establishing and maintaining complete and up-to-date files for each settlement year.
- Responsible for the analysis of the overall financial situation between FPA’s and Canada Post with the determination of whether a payment is required. Responsible for determining payment currency (US, Cdn, Euros) and banking details by referring to the payment history and the latest version of bilateral agreements. Searches the International Monetary Fund website to obtain the best currency exchange rate (while adhering to UPU exchange conversion guidelines) to convert the SDR value to the appropriate currency value. Responsible for executing the correct accounting transactions in SAP to reflect the payment, i.e.: debit the customer account and credit the proper bank G/L account. Assess any currency exchange gains or losses and write off to the appropriate G/L account in SAP. Process and issue all documentation and present to the appropriate signing authority to conform to the “Delegation of Signing Authority”, in particular section 2.2. Confirm correct thresholds prior to payment. Coordinate the issuance of the payment with Accounts Payable.

**Job Responsibilities (continued)**:

- Knowledge of internal controls is required to perform job tasks in conformance the CPC “Internal Control Certification”, specifically relating to the audit and billing of accounts, the issuance and receipt of payments, etc.
- Verifies information for accuracy and completeness, issues and processes FPA accounts (e.g. Indemnities, Transits) on behalf of other CPC functions such as Customer Service, International Relations and Transportation Operations, to ensure collection of monies owed to the Corporation as well as integrated contact and follow-up with other administrations.
- Solving account disagreements by researching information and analyzing the problem

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