S-23-302 Office Agent Cl. Agrhs

3 weeks ago

Magog, Canada Eastern Townships School Board Full time

**the position of**

**OFFICE AGENT CLASS 1**
**Alexander Galt Regional High School**

**Sherbrooke (Lennoxville)
**NATURE OF THE WORK**
The principal and customary work of an employee in this class of employment consists in performing a variety
of administrative duties of a complex nature according to established methods and procedures.

**CHARACTERISTIC FUNCTIONS**
The employee in this class of employment ensures that the applicable practices, regulations, directives,
policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies and
follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave
or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative
report, table or document of the same nature; in this context, gathers, validates and compiles the necessary
data.

He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a
counter, by mail or direct payment, makes payments and deposits, codes expenditures, keeps a petty cash
and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a
unit or a department and conveys budget balances.

He or she contacts persons in and outside the school board to obtain or provide information related to his or
her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she
drafts correspondence related to his or her duties.

As instructed, the employee carries out administrative operations related to aptitude tests and administers
examinations.

The employee uses a computer and the necessary software to perform his or her duties related to word
processing, database entry, spreadsheets and in-house programs; he or she carries out research on the
Internet; uses electronic mail. He or she may be required to help, on occasion, colleagues with the common
software and programs used.

The employee may be required to train new class I office agents as well as to coordinate the work of support
staff.

If need be, he or she performs any other related duty.

**S-23-302**
**February 28, 2024**

**REQUIRED QUALIFICATIONS**
**Schooling and experience**
Hold a Diploma of Vocational Studies in accounting, a Secondary School Diploma or a diploma or an
attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent
experience.

**OTHER REQUIREMENTS**
- Bilingual (spoken and written French and English)
- Knowledge in Computer Software: Word, Excel, Outlook, Database
- Good interpersonal skills

Supervisor: School Principal
Schedule: 35 hours per week 8:00 - 3:30 (Monday to Friday)
Starting date: As soon as possible

**Salary**: $22.36 - $25.00/hr.

**340, Saint-Jean-Bosco
Magog, QC J1X 1K9
FAX: (819) 868-3821
- Equal opportunity for all_

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