Maintenance Coordinator/caretaker

6 months ago

Ottawa, Canada Southminster United Church co office@southminsterunitedchurch.com Full time

PART-TIME MAINTENANCE COORDINATOR / CARETAKER

Southminster United Church is an Affirming Congregation of the United Church of Canada and worships on the traditional unceded territory of the Algonquin peoples in Old Ottawa South.

1. ROLE

The position of the Maintenance Coordinator (MC) is central to the operations of the church and its role as a centre of community in Old Ottawa South. The primary role of the Maintenance Coordinator/Caretaker is the management of building operations, caretaking and regular maintenance and servicing of the church building and grounds. This role ensures that Southminster is clean, safe, and well-maintained for the use of the congregation and our short
- and long-term renters.

The Maintenance Coordinator interacts with and collaborates with other staff (Church Administrator, Minister, Music Director, Caretakers); congregants, volunteers (members of Council & committees/ groups); the general public; and those using Southminster facilities as visitors and renters.

In collaboration with the Church Administrator, the Maintenance Coordinator will be responsible for organizing and implementing a weekly, monthly and annual maintenance and cleaning schedule, with the support of the Part-time Caretaker (15 hours) and Sunday morning Caretaker (3 hours) and ensuring an appropriate division of labour to accomplish required duties.

The position requires a presence at the church, 16-20 hours per week, afternoons and the occasional evening. Occasionally weekend work is required to support events.

**2. DUTIES (shared with another part-time Caretaker)**

**i)** The primary regular duties are shared with another part-time Caretaker and include:

- sweeping and mopping floors
- vacuuming and dusting floors and rugs
- cleaning washrooms (sinks, toilets, mirrors) and restoring their supplies - toilet paper, soap, paper towels, etc.
- collecting and disposing of garbage, with appropriate recycling, including preparing the outdoor garbage and recycling bins for pick-up day
- set-up and storage of furniture for meetings and events (e.g. tables and chairs)
- timely changing of outdoor signs promoting Sunday services and other events
- maintaining custodial equipment and supplies
- operating the lift when required (note: training required)
- being available by phone during the workday to open/unlock/relock the church or rooms, as needed for church functions and by outside contractors, scheduled musicians, renters, church volunteers, etc. Note: This is usually at the request of the church administrator if they are working remotely.
- ordering supplies as required
- ensuring that the building is accessible, safe and secure, in a satisfactory state for all who use the church.

**ii)** **Seasonal duties** include (on an as-needed basis):

- clearing seasonal debris from roof drains

**iii) Care of Sanctuary** is to be given special emphasis, so that it is ready for all purposes, including Sunday services, weddings, memorials/funerals, concerts, and other events. This includes:

- vacuuming all carpets including the steps and chancel - weekly
- dusting communion table and other furniture etc. in the chancel - weekly
- dusting the organ and piano twice a month - cleaning/polishing the organ as instructed by the Music Director.
- alternately dust mop and damp mop all wood floors on bi-weekly schedule (may require more frequent damp mopping in winter months)
- damp cloth dusting of all windowsills, radiator covers, baseboards - monthly.

**iv)** **Steinway Piano Storage and Protection** (Note: training is required)
- moving the Steinway piano, as directed, in preparation for services, events, concerts etc. (in most cases enlisting a 2nd person is required to help with moving the piano safely).
- overseeing the protection of the Steinway piano during events, concerts and returning it safely to storage.
- checking the water levels in the humidifier of the Steinway and refilling with water as required.

**v) Sound System** (Note: requires training)
- basic operation and maintenance of the sound system for services and events.

**vi) Occasional Duties** - these are to be done on a scheduled basis, when regular and seasonal duties have been completed:

- stripping and re-waxing of linoleum floors (Kitchen floor, stairs to Narthex and by ramp entrance). This work is to be undertaken, with approval of the Finance and Property Committee, in the summer months and must be scheduled so as not to conflict with other users. In some circumstances, SUC may elect not to proceed with this work.
- minor repairs e.g.: changing light bulbs, minor re-painting, small instances of “deep cleaning”.
- washing walls, windows and spot-cleaning other items as required.
- vacuuming curtains and upholstered furniture
- monitoring and operating of the heating and HVAC systems to ensure they are operating as intended.
- monitoring and operation of the sump pump and fire suppression system in the kitchen
- scheduling the testing of

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