Better at Home

2 weeks ago

Chilliwack, Canada Chilliwack Community Services Full time

**CHILLIWACK COMMUNITY SERVICES**

**REQUEST FOR LIGHT HOUSEKEEPING PROPOSALS**

**1.INTRODUCTION**

Chilliwack Community Services is a community based, multi-service organization that has provided a

wide variety of community and social services in the City of Chilliwack and surrounding areas for more

than 90 years. We deliver 40 programs, assisting Early Years to Seniors.

1.1 **Purpose**

The Housekeeping Services will provide light housekeeping services to residents of Cultus Lake and

the Chilliwack River Valley, and will be compensated for the provision of the Services by Chilliwack

Community Services (CCS), Clients, or a combination of both CCS and such Clients.

The proponents should submit information pertaining to their ability to perform the specified

services in a reliable, practical, cost effective manner while maintaining the highest standards.

The chosen Proponent is considered an independent Contractor and is not and will not be and will

not be deemed to be, an employee, partner or joint venture of or with CCS. Accordingly the

Contractor will not have the authority to and will not purport to enter into any agreement on behalf

of CCS or to bind or otherwise purport to act on behalf of CCS, except as expressly authorized within

the contract between CCS and the Contractor.

Neither the Contractor or their employee is entitled to employment benefits of any kind whatsoever

from CCS including but not limited to private programs and coverages, whether under employment

standards statutes, worker’s compensation plans, unemployment or employment insurance

schemes, health plan contributions or otherwise.

As an independent Contractor, the Contractor will be responsible for making any and all payments

and remittances that may be required for PST, GST, or under the Income Tax Act, the Employment

Insurance Act, the Canada Pension Plan Act, (Canada) or BC Acts of the same.

All the services must be performed directly and no services will be performed by anyone other than

the Contractor without the prior written consent of CCS, which consent may be arbitrarily withheld.

**2. INSTRUCTIONS TO PROPONENTS**

**2.1 Closing Time and Address for Proposal Delivery**

Proposals must be received by Chilliwack Community Services, no later than 5:00 p.m. March 17th,

2024.

accepted or considered.

**2.2 Amendments to Proposals**

There will be no amendments accepted.

**2.3 Inquiries to Proposals**

**2.4 Examination of Contract Documents**

Proponents will be deemed to have carefully examined the RFP, prior to preparing and submitting a

Proposal with respect to any and all facts which may influence a Proposal

**2.5 Signature**

The legal name of the person or firm submitting the Proposal should be inserted on the Bid Form.

The Proposal should be signed by a person authorized to sign on behalf of the Proponent. If the

Proponent is a corporation then the full name of the corporation should be included, together with

the names of the authorized signature.

**3. EVALUATION AND SELECTION**

**3.1 Evaluation Team**

The evaluation of Proposals will be undertaken by the Executive Director, Human Resources

Manager, Chief Financial Officer, and, Seniors Services Program Coordinator.

**3.2 Evaluation Criteria**

The evaluation team will compare and evaluate all proposals to determine the proponent’s strength

and ability to provide the services based on best value of quality, service and price, based on

experience, reputation and resources and ability of the proponent to undertake the services to the

quality standards required by the service protocols. As we are a non-profit organization, any

experience with non-profit agencies is an asset. The Evaluation team may, at its discretion, request

clarifications or additional information from a Proponent with respect to the Proposal.

**4. NEGOTIATION OF CONTRACT AND AWARD**

If Chilliwack Community Services selects a preferred Proponent, then it may

a) Enter into a contract with the Preferred Proponent

b) Enter into discussions with the Preferred Proponent to attempt to finalize the terms of the

Contract, including financial terms, and such discussions may include

1) Clarification of any outstanding issues arising from the Preferred Proponent’s Proposal

2) Negotiation of amendments to the departures to the draft Contract

3) Negotiation of amendments to the Preferred Proponents scope of service ability

4) If at any time Chilliwack Community Services reasonably forms the opinion that a mutually

acceptable agreement is not likely to be reached within a reasonable time, given the

Preferred Proponent written notice to terminate discussions, Chilliwack Community Services

may then either open discussion with another Proponent or terminate this RFP and retain or

obtain the Services in some other manner.

**5. SCOPE OF SERVICES**

The purpose of the Request for Proposal “RFP” is to invite qualified proponents to prepare and submit

competitive

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