Project Leader, Facilities Management

4 weeks ago

Vancouver, Canada PHSA Full time

**Project Leader, Facilities Management**

PHSA Corporate

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Project Leader, Facilities Management (FM) is responsible for overseeing and supporting the planning, design and/or implementation of assigned smaller facilities projects and/or projects with a lower degree of complexity including project planning, project management, communications, and contract management at PHSA. Oversees assigned staff and provides leadership by directing work teams, contractors and consultants as needed on a project-by-project basis.

**What you’ll do**
- Manages the planning and implementation of approved small projects and/or enabling sub-projects from the initial planning and design stages through to implementation and completion; provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines. Oversees assigned staff as needed on a project-by-project basis.
- Functions as the single point of contact for assigned projects. Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to PHSA’s FM and Program leadership regarding ongoing issues, progress updates, challenges and opportunities.
- Carries out project plans according to established PHSA Facilities Management project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders.
- Creates and actively manages the project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks; reports on variances and impacts to deliverables, and makes recommendations to leadership in order to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.
- Participates in and/or leads meetings throughout the project lifecycle; seeks input from stakeholders (physicians, staff, Infection Control, Housekeeping, external users, etc.) during all stages of the project.
- Attends and/or leads construction meetings to manage issues, problems, and schedules, and to direct activities as required; ensures PHSA’s interests are represented in resolution of problems; ensures meeting outcomes and decisions are accurately documented and follow-up actions are completed in a timely manner.
- Provides input to project business plans and prepares project charters as requested; conducts feasibility studies; performs analysis and develops solutions. Prepares cost estimates and recommends budgets. Prepares planning and project schedules to align with user needs and project requirements.
- Reviews and assesses space occupancy and utilization. Documents current state and functional requirements to inform decision making by business units, Facilities Management and Program senior leadership.
- Provides recommendations on options to improve the operation, efficiency and effectiveness of impacted business units.
- Coordinates planning, design and contract document preparation by liaising with clinical planners, equipment planners, design consultants and various user groups for assigned projects; reviews schematic designs, design development documents, and working drawings and specs for functionality, attainment of prograM/Facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of the design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.
- Signs off on drawings and changes as required and within authorized limits; maintains current copies of drawings, plans, manuals, proposals, etc. for assigned projects; files and/or archives completed project materials in accordance with Facilities Management protocols.
- Participates in and provides input on consultant selection and project tendering; administers contracts and oversees performance to ensure that consultants and contractors complete on obligations and deliverables, and that corresponding payments are processed. Arranges for procurement of furniture and minor equipment required to implement projects.
- Liaises with Planning and Engineering Departments of municipalities in geographic areas supported by the Facilities Management to obtain building and other required permits for assigned projects.
- Coordinates and/or advises on potential impacts of work activities affecting site operations; arranges scheduled shutdown of systems, power interruptions, etc. based on operationa

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