Business Assistant

3 weeks ago

Victoria, Canada BEVERLY CARTER NOTARY PUBLIC Full time

**Company description**

Carter Notary is a dynamic legal office committed to providing high value service in Real Estate, Wills and Estates, and Walk-in Notarizations. Celebrating over 10 years in business, our expansion of physical space positions the firm for future growth. We have two Notaries and a culture of teamwork, professionalism, and efficiency. The Practice is active in the community and works with organizations that value locally owned and operated businesses which promote a healthy community and local economy.

**Job Description: Business Assistant (Full-Time)**

Reports to: Principal Notary

Working hours: M-F 8am-4:30pm or 8:30- 5:00 Hours may vary based on business activities including attending evening networking or business events.

**additional time is a requirement in busy times and seasons, or as back up for vacationing or sick staff

**Salary**: $25.00 per hour **dental and health benefits after 3 months

Starting date: Immediate

**Description**:
Our new Business Assistant must think quickly and have the initiative to work within a dynamic legal environment. This position directly supports the CEO.

**General Duties**:

- Provide support to the Principal Notary, including managing calendar, scheduling appointments, arranging travel, financials, editing, proof reading, preparing communications.
- Proactively communicates in a professional manner with vendors, clients, and stakeholders.
- Liaise with business partners or contractors. Coordinate logistics for firm-related events, including professional seminars and client appreciation functions, ensuring their success from start to finish.
- Attend business and networking events with or on behalf of the Practice.
- Contribute to specific marketing activities targeted for business growth.
- Support client services.
- Develop and maintain a tracking system for the business and deliverables.
- Manage the Principal Notaries calendar.
- Assist Office Manager in maintaining practice calendar.
- Identify time sensitive requirements or communications and expedite if necessary.
- Coordinate with marketing partners on publications, events, sponsorships etc.Assist and support content creation for various business, educational and marketing needs.
- Attend networking or other business events.
- Other duties as assigned.
- Work beyond normal hours will be required during periods of heavy workload (end of month common, seasonal for real estate)

**Qualifications and Abilities**:

- Excellent written communication skills commensurate with the Notary Practice
- Excellent and verbal communication skills with attention to spelling and grammar for an English language legal environment.
- Highest level of communication skills is a must due to the legal nature of the business.
- Office skills: Microsoft Word, Excel, Adobe, Outlook, Calendar
- Technical skills:

- Experience with WordPress (helpful)
- Experience with Canva (helpful)
- Driver’s licence ** beneficial

**Applications**

**Job Types**: Full-time, Permanent

Pay: From $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Application question(s):

- Explain how you manage a high standard of service and professionalism.

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Customer service: 1 year (preferred)

Licence/Certification:

- Driver licence (preferred)

Work Location: In person

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