See more Collapse

Planning (Scheduling) Coordinator

1 month ago

Barrie, Canada Independent Living Services Simcoe County Full time

**Independent Living Services Simcoe County***

**Planning Coordinator**

**Our Vison**: _Full Life Living_ **Our Mission**: _Partnering for Possibilities_

**We Value**: _Excellence, Collaboration, Respect_

**Description of Duties and Authority**

Reporting to the Manager of Coordination and Planning, the Coordinator of Planning’s purpose is to be responsible for developing master schedules for the daily maintenance, coordination and monitoring of employee and client schedules. Through timely and accurate deployment of staffing resources, effectively manages client requests and daily schedule adjustments. Responsible for assisting with maintaining accurate timekeeping for the purpose of statistics and Payroll processing within the Agency’s established practices and guidelines.

**Program and Organizational Management**
- Using a Database develop and revise ongoing master schedules for both clients and staff in accordance with the client’s Individual Service Plan (ISP) and budgeted hours.
- Ensure accuracy of all information entered into Goldcare and other ILS electronic programs used for the purpose of scheduling.
- Ensure accurate database timekeeping to ensure Payroll processing deadlines are met.
- Commitment to foster a customer service focused service delivery and refer service complaints to the program supervisor for follow-up.
- Develop and revise as needed, a master schedule, in accordance with the clients ISP and budgeted hours.
- Process client admissions, holds and discharges in collaboration with the Service Coordinator & Community Navigator & Program Supervisor to ensure timely admissions for program vacancies.
- Maintain the Attendants working schedule and Clients schedules.
- Ensure Attendants are deployed in a timely manner to efficiently maximize resources, meet client needs and maintain continuity of care.
- Ensure Attendant requests for shift exchanges and time off requests meet the Collective Agreement, Employment Standards Act and staffing resources.
- Post and assign all planned and last-minute coverage for Attendant shifts.
- Effectively communicate all scheduling & assignment changes to clients and Attendants in a timely manner.
- Develop and execute training schedule for Attendants.
- Complete work in a timely manner while following company standards and protocols closely.
- Respond to all department communications in timely and professional manner.

**Strategic Planning and Development**:

- Contribute to the development and communication of ILS’s mission, vision, values, and strategic direction.

**Employee Engagement**:

- Have an appreciation of other team member’s strength and weakness.
- Take appropriate actions to resolve workplace conflicts in a professional manner.

**Quality and Service Delivery**:

- Ability to identify policies and procedures that require revisions and provide suggested revisions.
- Work with members of the Client Services team to suggest and develop program efficiencies.
- Ability to participate and contribute to the CARF accreditation process.

**Health and Safety**:

- Adheres to Agency’s Health and Safety Policies and Procedures and ensures a safe and healthy workplace for all employees.

**Required Qualifications and Skills**
- Post-secondary degree or diploma in related field preferred or equivalent in working experience.
- 1 - 2 year’s demonstrated experience in employee scheduling or equivalent preferred.
- Proven Experience using technology and Goldcare database or similar data base for the purpose of scheduling, statistical tracking and reporting.
- Demonstrated work experience regarding attention to details.
- Able to seek support when needed and deal with constructive feedback.
- Demonstrated experience working in a unionized setting.
- Effective communication skills (verbal, written and active listening).
- Demonstrated customer service, conflict resolution and problem-solving skills.
- Knowledge of Occupational Health and Safety legislation relating to community support.
- Ability to work collaboratively and to identify and mitigate risk to the agency.
- Demonstrates and fosters a workplace where others can feel empowered and bring forward any concerns.

**Direct Reports**:None**:
**Indirect Reports**: None

**Working Conditions**
- In-office attendance required during shifts.
- Must participate in coverage needs for the Planning Center.
- Ability to work non-traditional hours, evenings and weekends.
- Please note this is a non-union position.

**Other Considerations**

This position is created and maintained within ILS through program funding through the Government of Ontario. The continuation of this position within ILS is dependent on continued funding through the Government of Ontario, or delegated Authorities.

This is a Permanent Full-Time position. Scheduled time in the Barrie office will be required, as well as some travel within Simcoe County. Access to a reliable vehicle and valid insurance for travel is required.

We have other current jobs related to this field that you can find below

  • Scheduling Coordinator

    4 days ago

    Barrie, Canada Empower Simcoe Full time

    Since 1953, Empower Simcoe has specialized in providing a wide range of programs and services for people and families throughout Simcoe County. We are looking for innovative, passionate, and dedicated employees. Our inclusive culture empowers all of us to Be, Belong and Thrive. If you are looking for a career where you can make a difference and feel proud...

  • Scheduling Coordinator

    4 days ago

    Barrie, Canada Empower Simcoe Full time

    Since 1953, Empower Simcoe has specialized in providing a wide range of programs and services for people and families throughout Simcoe County. We are looking for innovative, passionate, and dedicated employees. Our inclusive culture empowers all of us to Be, Belong and Thrive. If you are looking for a career where you can make a difference and feel proud of...

  • Team Coordinator

    4 weeks ago

    Barrie, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes,...

  • Team Coordinator

    3 days ago

    Barrie, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes,...

  • Team Coordinator

    1 month ago

    Barrie, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes,...

  • Team Coordinator

    3 weeks ago

    Barrie, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes,...

  • Team Coordinator

    4 weeks ago

    Barrie, Canada CarePartners Full time

    Overview CarePartners is adding to our team and we are looking for Team Coordinators to ensure effective customer service and communication between patients, families, and staff. Our Team Coordinators ensure the scheduling of our PSWs, Nurses, and Therapists meets service delivery standards and administrative functions related to client services are...

  • Team Coordinator

    4 days ago

    Barrie, Canada CarePartners Full time

    Overview CarePartners is adding to our team and we are looking for Team Coordinators to ensure effective customer service and communication between patients, families, and staff. Our Team Coordinators ensure the scheduling of our PSWs, Nurses, and Therapists meets service delivery standards and administrative functions related to client services are...

  • Service Planning Coordinator

    3 weeks ago

    Barrie, Canada Catulpa Community Support Services Full time

    **CATULPA COMMUNITY SUPPORT SERVICES INC.** **JOB POSTING COMPETITION Internal/External #450-2024-25** **Full-Time, 35 hours/week; Temporary Contract until March 31st, 2025** **POSITION**:Service Planning Coordinator **LOCATION**:Simcoe County **PURPOSE OF POSITION** To provide children and youth with multiple and/or complex special needs and their...

  • Service Planning Coordinator

    2 weeks ago

    Barrie, Ontario, Canada Catulpa Community Support Services Full time

    CATULPA COMMUNITY SUPPORT SERVICES INC.JOB POSTING COMPETITION Internal/External # Full-Time, 35 hours/week; Temporary Contract until March 31st, 2025POSITION:Service Planning CoordinatorLOCATION:Simcoe CountyPURPOSE OF POSITIONTo provide children and youth with multiple and/or complex special needs and their families with a seamless and family-centered...

  • Production Scheduler

    3 weeks ago

    Barrie, Canada Moore Packaging Full time

    **Position**: **Production Scheduler** **Reports to**: Plant Manager **Hours of Work**: Monday to Friday, 8:00 am - 4:30 pm (hours may vary based on business needs, applicant must be willing to work overtime) We are not your standard packaging company. We strive to be different. To do the unthinkable. And to dream up packaging solutions that will continue...

  • Junior Land Use

    2 weeks ago

    Barrie, Canada Innovative Planning Solutions Full time

    **Innovative Planning Solutions** is a well-respected consulting firm providing creative and innovative design solutions to private sector clients. Innovative Planning Solutions has experienced steady growth over the past decade, and is now engaged in projects across the province. IPS, as a business model, ensures a direct hands-on approach which we believe...

  • Scheduling Assistant

    4 weeks ago

    Barrie, Canada Victoria Village Manor Full time

    We are currently looking for a Scheduling Assistant to join our team! Reporting to the Staffing Coordinator, the Scheduling Assistant will be responsible for assisting with scheduling of staff to ensure effective, safe deployment of staff to promote resident care. **Synopsis of the Duties and Responsibilities**: - Assists all components of scheduling...

  • Scheduling Assistant

    1 day ago

    Barrie, Canada Victoria Village Manor Full time

    We are currently looking for a Scheduling Assistant to join our team! Reporting to the Staffing Coordinator, the Scheduling Assistant will be responsible for assisting with scheduling of staff to ensure effective, safe deployment of staff to promote resident care. **Synopsis of the Duties and Responsibilities**: - Assists all components of scheduling...

  • Administrative Assistant/ Scheduler

    3 weeks ago

    Barrie, Canada Globetrotter Transportation Inc. Full time

    Plan shipments based on product availability and customer requests - Track orders to ensure timely deliveries - Coordinate our supply chain procedures to maximize quality of delivery - Maintain updated records of orders, suppliers and customers - Provide information to customers about the status of their orders - Excellent organizational and time-management...

  • Intermediate Land Use

    3 weeks ago

    Barrie, Canada Innovative Planning Solutions Full time

    **Innovative Planning Solutions** is a well-respected consulting firm providing creative and innovative design solutions to private sector clients. Innovative Planning Solutions has experienced steady growth over the past decade, and is now engaged in projects across the province. IPS, as a business model, ensures a direct hands-on approach which we believe...

  • Planning Lead

    3 weeks ago

    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: Are you interested in being part of building better projects for the delivery of healthcare in the Simcoe Muskoka region? Do you have experience in the design or construction of acute healthcare projects? Royal Victoria Regional Health Centre (RVH) is seeking a Planning Lead to join our Capital Planning and Redevelopment team. RVH is...

  • Coordinator

    3 weeks ago

    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: **Qualifications**: **Education**: - Post-secondary diploma (minimum of 3-year) or University degree in a related field, or comparable experience. - Teaching/Training Adults Certificate an asset. - eLearning Professional Certification an asset. **Experience**: - Minimum 3 years adult teaching/training experience, employee engagement,...

  • Junior Land Use

    3 weeks ago

    Barrie, Canada Innovative Planning Solutions Full time

    **Innovative Planning Solutions** is a well-respected consulting firm providing creative and innovative design solutions to private sector clients. Innovative Planning Solutions has experienced steady growth over the past decade, and is now engaged in projects across the province. IPS, as a business model, ensures a direct hands-on approach which we believe...

  • Junior Land Use

    2 weeks ago

    Barrie, Ontario, Canada Innovative Planning Solutions Full time

    Innovative Planning Solutions is a well-respected consulting firm providing creative and innovative design solutions to private sector clients. Innovative Planning Solutions has experienced steady growth over the past decade, and is now engaged in projects across the province.IPS, as a business model, ensures a direct hands-on approach which we believe is...