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Unit Clerk Fap Ft

3 months ago

Penetanguishene, Canada Waypoint Centre for Mental Health Care Full time

POSITION TITLEUnit ClerkSHIFT TYPEMonday - Friday (Days)DEPT/PROGRAMForensic Assessment ProgramJOB CLASSAdministrative Assistant 1EMPLOYMENT TYPEFull-timeRATE OF PAY$27.18 - $30.44 per hourWORK SCHEDULE37.50 hours weekly as per scheduleEMPLOYEE GROUPOPSEUPOSTING TYPEOpenPOSTING DATEApril 29, 2024HYBRID ELIGIBLENoNUMBER1The Clinical Managers of the Forensic Assessment Programs are currently seeking a full-time Unit Clerk. The purpose of the position is to provide clerical services to the Clinical Managers and clinical staff of the Forensic Assessment Programs and to maintain patient files.

**KEY ACCOUNTABILITIES**:

- Ensure filing and integrity of patient records, reconciliation of admission and discharge files and preparation of all legal documentation
- Reconciling nursing payroll and scheduling
- Prepare legal certificates, patient notices, preparation and monitoring and distribution of all legal documentation and Mental Health Act forms (i.e. legal certificates, patient notices, certificates of renewal)
- Provide a variety of clerical support to Program staff and patients, maintain a system for timelines, support for day-to-day requests, and gather data for statistical purposes
- Act as the first point of contact and provide reception service
- Arrange/coordinate client appointments, tests, and consultations
- Ordering supplies
- Providing administration assistance to the clinical managers, minute recording, managing and archiving documents and other assignments.

**REQUIREMENTS/QUALIFICATIONS**:

- Post-secondary education (diploma or certificate courses) in medical terminology, computer software, Medical Office Administration.
- Minimum of three years recent and related experience with administrative office procedures and practices in a hospital environment preferred
- Preference for experience with ORB and CCB processes preferred
- Experience with providing administrative support for various court proceedings an asset
- Recent and related experience with admission/transfer/discharge procedures is an asset
- Strong computer skills, including a proficiency with a variety of computer software including Microsoft Office Suite, Quadrant HR, and Meditech considered an asset, SMART.
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results working individually and as part of a team.
- Demonstrated customer service, conflict resolution, interpersonal and organizational skills
- Proven written and verbal communication skills
- Proven ability to adapt readily to change
- Proven ability to work in a fast paced environment
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills
- You must meet the requirements of our COVID-19 Immunization Policy by providing proof of full vaccination, or a request and receipt of an accommodation under the Ontario Human Rights Code, including a medical exemption.

**HOW DO I APPLY?