Transitions Coordinator

5 months ago

Vancouver, Canada Tribe Management inc Full time

**Tribe Management: Who we are**

Tribe Management is part of the Tribe Property Technologies family. We are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge.

Our Tribe Management division specializes in strata and rental management services. We are responsible for the day-to-day operation and management of residential & mixed-use properties in our portfolio. Combining our obsession with technology and an unwavering passion for creating vibrant strata communities, we provide community management with heart.

While we operate in a very traditional industry, we are anything but Our management services team works alongside product, software engineering and marketing teams to provide tech-enabled service solutions to those living in residential communities. We are a closely-knit team of talented individuals working out of our modern offices across Canada. We live community, even at work. We are also a canine-friendly office You may see our furry friends wandering our halls looking for a doggy treat.

**The Role**

We are seeking an adaptable and organized **Transitions Coordinator** based out of our Vancouver office. This is a fast-paced department that oversee the onboarding and offboarding of Tribe properties across all office locations in Canada. This is an admin focused role supporting the transitions team with a number of projects and tasks.

**Responsibilities**
- 1. Assisting transition team lead on several transitions related projects (current projects listed):_
- Agency agreements
- Onboarding and offboarding
- Parking & locker
- Acquisitions
- Warranty updates & coordination
- Insurance updates
- _ Assisting with transitions data entry tasks:_
- Creating condo onboarding templates
- Drafting form Ds
- Drafting fee annual increase letters
- Updating vendor accounts
- Saving & updating data into Tribe systems (Condo Manager, Yardi, Zoho & Tribe Home)
- Creating parking & locker list for new condos
- Creating & naming folder structures as required
- Updating naming conversion of onboarded condo files from prior management
- Saving homeowner forms & updating in all systems.

**Qualifications**
- Minimum 1 year experience in an administration or service-based role
- Excellent communication skills
- Ability to lift and move boxes weighing up to 25lbs
- Prior experience in property management industry not required but is an asset
- Experience using Condo Manager, Yardi or Zoho not required but is an asset

**Perks & Benefits**
- Comprehensive health, medical and dental benefits package
- Hybrid remote work environment
- Paid personal time off
- Employee Stock Purchase Program

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