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Payroll Administrator

1 month ago

Langley, Canada Bevo Farms Ltd Full time

**Payroll Administrator**

**ABOUT BEVO FARMS LTD.**

Bevo Farms Ltd is the largest supplier of propagated plants in North America, providing greenhouses, field farms, nurseries, and wholesalers across the continent with healthy, vigorous, pest-and-disease-free plants. Bevo Farms Ltd operates three sites in the lower mainland of British Columbia and two facilities in the province of Alberta.

**SUMMARY**

**RESPONSIBILITIES**
- Payroll Processing: Administer and process regular payroll cycles (weekly, bi-weekly, or monthly) for all employees and contract labours, ensuring accuracy and timeliness.
- General Ledger (GL) Payroll Files: Process payroll GL files, ensuring accurate posting of payroll data to the general ledger, including payroll expenses, taxes, and benefit costs.
- Employee Records Management: Maintain and update employee payroll records, including timesheets, deductions, tax forms, and benefits information.
- Compliance: Ensure payroll processing complies with federal, provincial/state, and local payroll laws and company policies.
- Remittances: Prepare workers’ compensation and other payroll statutory filings for all Bevo business site locations.
- Tax Filings: Prepare and submit payroll tax filings, including employee withholdings, employer contributions, and year-end tax documents (T4s, etc.).
- Reconciliation: Perform regular payroll and general ledger reconciliations to ensure accuracy in records and resolve any discrepancies.
- Audit Management: Handle requests and audits from Service Canada and the CRA, and also Year-End audits activities.
- Employee Onboarding: Collaborate with HR to assist in the onboarding process for new hires, ensuring accurate setup of payroll, tax withholdings, and benefits enrollment.
- Benefits Administration:

- Manage employee benefits programs, including health insurance, retirement plans, and other voluntary benefits.
- Coordinate with benefits providers to enroll employees, handle changes, and process terminations.
- Respond to employee inquiries related to benefits and provide guidance on plan options and coverage.
- Assist with open enrollment periods, ensuring that all eligible employees are informed of their options and deadlines.
- Employee Offboarding: Process payroll and benefits for departing employees, including final paychecks, issue ROEs, and benefits termination.
- Reporting: Generate and distribute payroll, GL, and benefits-related reports for internal use and external audits as required.
- Inquiries: Address employee payroll, benefits, and onboarding-related inquiries, resolving issues promptly and professionally.
- System Updates: Ensure the payroll system is updated with the latest employee data, including pay raises, bonuses, deductions, and benefits changes.
- Confidentiality: Handle sensitive payroll and benefits data with a high level of confidentiality and integrity.

**Qualifications**
- Education: Diploma or degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
- Experience: Minimum of 2-3 years of experience in payroll administration, benefits administration, or a related role.
- Skills:

- Strong proficiency with ADP payroll system (required) and other payroll software (e.g., Paycom, QuickBooks).
- Experience processing payroll general ledger files and reconciling payroll accounts.
- Familiarity with payroll tax regulations, employment laws, and benefits programs.
- Exceptional organizational skills with the ability to manage multiple tasks and deadlines.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality and exercise discretion.
- High attention to detail and accuracy.

**Additional Requirements**
- Certification in Payroll (e.g., Certified Payroll Professional (CPP), Payroll Compliance Practitioner (PCP)) is preferred but not required.
- Experience with HRIS systems or timekeeping software is a plus.