Manager Maintenance

2 days ago

Vancouver, Canada The 127 Society for Housing Full time

Job Overview:
**Date: 2024**

**Job Description: Manager of Maintenance**

**Reporting to: Executive Director**

**Days of Work: Monday through Friday**

**Hours: 8:00 to 4:00**

**On Call: Monday through Sunday**

**Annual Salary: $85,000-95,000**

Benefits: Employer paid full benefit package including a matching RRSP program. Parking provided in downtown Yaletown. Due to a vulnerable tenant population a criminal records check is required. Current and future COVID 19 vaccinations required.

**Overview**

The 127 Society houses 340 low-income people and seniors in three apartment building of 328 units in Vancouver’s Downtown South/Yaletown. We are committed to providing tenants with more than simply a roof over their heads. We seek to build community among tenants, and through that, opportunities for personal growth, friendship, and comfort during difficult times.

Our Maintenance Manager is responsible for the management of all building and security systems. Technical certification in one of the fields of plumbing, gas or plant systems management is required or a combination of both experience and courses. Supervision of 5 maintenance and cleaning staff. Manages and co-ordinates all in house repairs and maintenance contracts of our three buildings. Manages the pest control program for all units. Provides contract management for large renovation projects ie. envelope, roof, electrical and life safety systems.

Reporting to the Executive Director, The Maintenance Manager is accountable to ensure that all physical aspects of cleaning, security, fire safety and maintaining and preserving the Societies Buildings are carried out in a timely, professional manner.

The position directs and is accountable for the quality of work of three full time maintenance staff, three cleaners, two security staff and one weekend emergency staff; supervises and oversees work of all outside contractors.

Ensure effective management of all Society properties, including all grounds and buildings, by cleaning, maintaining, and enhancing the physical fabric and surety of the properties conducting preventative inspections and implementing procedural practices and manuals as appropriate.

1. Direct and be accountable for the quality and quantity of the work of all maintenance staff, contractors and suppliers and vendors. This includes scheduling of staff leave, performance management and discipline.

2. Work with the Executive Director to ensure that the budget for building maintenance is developed, managed, and monitored effectively within the Society financial controls policy.

3. Ensure that there are appropriate, understood and effective measures for decision-making in times of emergency, including documenting and posting procedures and training personnel to ensure adherence to policy.

4. Responsible for management and supervision of all Maintenance Staff and

cleaners that provide services to our tenant population including cleaning services.

5. Assists the Executive Director in hiring staff and conducts employee performance reviews.

6. Assists the Executive Director in development and implementation of all policies and procedures, including those related to human resources and tenant relationships, that are necessary to support 127’s strategic plan to meet all statutory, regulatory, contractual, and other legal requirements.

7. Assists the Executive Director in development of annual budgets and ensures program expenditures are in accordance with The 127 Society’s financial control and administrative procedures.

8. Develops with staff annual goals and objectives consistent with the Budget and the Strategic Plan for approval by Executive Director. Tracks progress and motivates staff towards achievement.

**Daily routines include**:
Develop and implement daily, weekly, monthly, and annual maintenance and cleaning schedules.

Monitors maintenance schedules by complete walk through of each building and check-off daily report maintenance schedule for each building.

Each morning collects written maintenance requests and meets with each Maintenance staff person and together set priorities and work assignments for the day.

Record all written maintenance requests and schedule completion by/with Maintenance Staff.

Follow-up and inspect repairs completed - co-ordinate deficiencies and repairs if needed.

Co-ordinate and lead weekly maintenance staff meetings. Minutes to be taken by Executive Assistant. To hold daily morning round table discussions with all Maintenance staff.

(OHS) Co-ordinate and lead monthly WCB safety meetings for all staff and ensure minutes are taken and posted.

Work with Executive Director to set up purchase order system and stock systems for all maintenance repairs, cleaning supplies and purchases. To recommend purchases to Executive Director monthly prior to purchase.

Review maintenance invoices and recommend payment to Executive Director. Invoices will be provided to the accountant for preparation of

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