Project Adminstrator

ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain a leader in the testing services industry and have established a distinguished reputation for providing best in class results and client services.

**Location**: ALS Environmental, Thunder Bay

**Reports to**: Laboratory Manager

**About the Position**:
This position is responsible for assisting with on going project administration activities along with general reception.

Specific Responsibilities
- Process a variety of paperwork, reports, documents and records;
- Enter data, edit & prepare reports, spreadsheets and documents;
- Maintain and stock office equipment (fax, copy, mailing machines, printers) and inventory of office supplies;
- Assist in the coordination of events and activities for internal groups, guests and visitors;
- Manage and order catering and beverage supplies;
- Schedule and maintain boardroom, meeting room, and training room facilities;
- Manage petty cash, expense reports including all reporting requirements;
- Review orders, invoices, and waybills and verify purchases/receipt;
- Works with purchasing and receiving departments to ensure invoices and packing slips are coded for and are sent to accounting in a timely and organized manner
- Operate multi-line switchboard, directing calls and taking messages when necessary;
- Greet and direct visitors including carrying out security and safety check-in;
- Moneris Payments
- Monitoring External Data and subcontract laboratory invoicing
- Online Invoicing Processing
- Bottle Order Creation and development of harmonized procedure
- Log Checks in LIMS
- Assist in the hiring process and induction, including preparation of training and records maintenance;
- Assist in the preparation, maintenance and control of quality records, SOPs, documents, and registers;
- Use correct methods in accordance with the established procedures and schedules while ensuring analytical quality;
- Maintain a positive work environment through active team participation and a focus on quality customer service
- Observe established safety regulations and comply with all ALS health and safety policies and procedures;
- Other duties as assigned.

Required Knowledge, Skills & Abilities
- Strong customer service focus, interpersonal and organizational abilities;
- Pleasant and professional telephone manner;
- Excellent English communication skills, written and verbal;
- Excellent computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
Required Qualifications
- Completion of Grade 12;
- Willingness to obtain First Aid Certification

Physical Demands
- Ability to stand, walk or sit for an extended period of time;
- Reaching by extending hand(s) or arm(s) in any direction;
- Finger dexterity required to manipulate objects with fingers (ex. using a keyboard).
- Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;
- You may be exposed to unpleasant odours;
- Please note that ALS operates 24/7 and will require day, afternoon, and graveyard shift work including weekends.