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Track Maintenance Shop Clerk

3 months ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:48757**

Reporting to the Supervisor for LRT Track and ROW Maintenance, this role is responsible for providing high level administrative support to the entire Transit Facilities group.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

- Prepare and proofread various technical reports and other documents including Council reports, memos, specifications, technical reports, training materials, maintenance policies and procedures, and external correspondence
- Provide payroll information and assistance to the Transit Facilities group, including running payroll audit reports, resolving discrepancies, and advising staff on new or revised procedures and policies
- Attend technical meetings and take minutes. Organizing and sharing minutes as needed
- Organize and coordinate meetings with all clerical staff across the section to facilitate communication, training requirements, processes, and to assist with backfilling tasks as needed
- Compose various letters and documents on routine issues, develop training manuals, notices, orientation documents and memos
- Manage the administrative functions within the section to ensure corporate policies on documentation format, file retention and file system management are achieved
- Help guide the area through the purchasing process, following CPSS and LRT Operations & Maintenance Guidelines
- Act as a section resource for SAP Ariba
- Process payment invoices for receipt of goods and services for Transit Facilities Maintenance Group
- Provide backup support for other clerks within the LRT Operations & Maintenance section when required
- General administrative duties as required

**Qualifications**:

- Administrative certificate or diploma would be an asset
- Considerable working experience of organizational and enterprise resource planning software such as SAP, Org Plus, Intelex, PeopleSoft and SAP Ariba
- Experience with Procurement related software programs
- Experience with Google Workspace and Microsoft Office including Documents, Drive, Sheets, Slides, Sites, and Groups
- Adaptable to changing priorities with the ability to make decisions in accordance with established policies and procedures
- Excellent written and oral communication skills with the ability to foster effective working relationships
- Ability to maintain moderately complex records and to prepare reports from same
- Capable of executing tasks based on both verbal and written instructions
- Ability to deal courteously with the public
- Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
- Demonstrated ability to achieve results in the context of a respectful, inclusive and service-minded style
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
- Applicants may be tested

**_ Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement_**

**Hours of work**:33.75 hours per week
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

**Salary**: $26.928 - $33.765 (Hourly) $47,440.400 - $59,485.490 (Annually)

**Talent Acquisition Consultant**: SL/MZ

**Classification Title**: Clerk III

**Posting Date**: Feb 1, 2024

**Closing Date**: Feb 8, 2024 11:59:00 PM (MST)

**Number of Openings (up to)**: 1 - Temporary Full-time

**Union**: CSU 52

**Department**: Edmonton Transit Service

**Work Location(s)**: D. L. MacDonald ROW Building, 13304 - 50A Street Edmonton T5A 4P6