HRis Agent

**HRIS AGENT**

Salary Rate: $33,400 - Check out the YMCA’s total compensation package

Location: Working from home four (4) days a week and on-site one (1) day a week at 90 Eglinton Ave East, Toronto

Work Hours: Monday to Friday, 37.5 hours per week

Employment Type: Full Time Salaried Contract (1 Year)

Number of Vacancies: 1

Anticipated Start Date: April 10, 2024

Deadline to Apply: Posted until filled

**Be the Spark** Join our dynamic HRIS Team where every day is different, and you will always be engaged with meaningful work

The HRIS Agent will be a quick learner, team player and have excellent attention to detail. Reporting to the HRIS Supervisor, they will work as part of a team to ensure the accurate and timely data entry of confidential employee data into various HR systems. They will also provide clerical and administrative support to a broader team as needed.

**In this role, you will**:

- Monitor submissions and carefully review information for completeness and accuracy
- Follow up for clarity or request missing information as needed
- Carry out timely and accurate data entry and/or prepare and upload files into various systems
- Ensure updates are done with significant attention to detail and follow all guidelines
- Audit information to maintain data integrity
- Prepare employment verification letters as needed
- Track missing new hire information, and ensure new hire documents are received and filed in a timely manner after each pay period
- Provide clerical and administrative support for other departmental initiatives as needed
- Other duties as assigned.

**You bring**:

- Knowledge or previous experience using a database and maintaining integrity of the data and system; previous experience with UKG (previously Ultimate Software) an asset
- Minimum one year clerical and administrative experience
- Strong skills in accurate and timely data entry in multiple systems
- Ability to work in a fast paced environment and perform duties with speed and accuracy, achieving adherence to established deadlines; previous experience in employee information data entry an asset
- Excellent organizational and time management skills coupled with a heightened awareness of the importance of attention to detail required for employee data
- Strong analytical skills; ability to interpret data and suggest solutions
- Completion of related courses or workshops to increase work efficiency and computer skills an asset
- Knowledge of good business processes; demonstrated ability to improve efficiency of administrative activities
- Experience with MS Excel, Outlook and Word is required (intermediate level of Excel preferred)
- Experience with Smartsheet preferred
- Ability to maintain confidentiality, discretion
- Service-oriented, good judgment, takes initiative
- Excellent written communication skills
- Commitment to diversity, equity, inclusion and building a sense of belonging

**What you need to succeed**:

- Commitment to the YMCA’s Mission, Vision and Values
- Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

**Why work for the YMCA?**

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020-2025 strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.