Inventory and Fleet Clerk

3 weeks ago


Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20744

Inventory and Fleet Clerk (Hamilton Water)
Public Works
Hamilton Water

NUMBER OF VACANCIES: 1 Full-Time Temporary

UNION/NON-UNION: CUPE Local 5167 Outside

HOURS Of WORK: 40.00 per week
- GRADE: H
- SALARY/HOUR: $34.091 - $37.055 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporary (for up to 24 months)

Job Description ID #: 5258

**SUMMARY OF DUTIES**

Under the direction of the Supervisor, Inventory & Fleet Management, provides delivery of sectional inventory and fleet management, while ensuring that these services are provided in an effective and efficient manner consistent with guidelines and the City’s mission and vision, and with mínimal disruption to staff, clients, vendors, contractors and the public.

Provides information to and assists customers. Issues requests for quotes and prepares purchase requisitions. Maintains inventory. Receives and issues parts and equipment. Maintains files and prepares reports. Monitors fleet and coordinates major maintenance and outfitting.

**GENERAL DUTIES**

Oversees and administers the operations of stock areas. Receives, identifies and verifies parts, consumables and assets. Provides information to and assists customers.

Maintains inventory. Uses inventory management software (INFOR IPS and INFOR EAM). Prepares purchase requisitions for the replacement of stock. Contacts suppliers or searches catalogues to determine price and additional details concerning new items.

Coordinates major maintenance and outfitting of fleet assets. Arranges for rental/replacement vehicles as required to maintain operations.

Maintains fleet inventory and tracks assignment of vehicles. Maintains/supports AVL system for Hamilton Water Fleet assets.

Makes claims with transport companies if delivered merchandise has been damaged.

Maintains files appropriate to the activities of the unit, such as invoices, order number, receiving date, shipping date, etc.

Handles and stores parts or special products that require some knowledge of spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, etc.

According to requirements and established procedures, arranges stock. In case of emergency or in order to replace outdated material, suggests substitutes available in the store.

Controls and carries out the lending and renting of tools, equipment, furnishings, and devices. Ensures that stores tools are kept in good condition and that they are repaired or replaced as necessary.

Oversees the delivery of merchandise following an established schedule and coordinates special deliveries by transmitting the necessary details to the persons concerned.

Coordinates minor maintenance of equipment and instruments. Ensures cleanliness of stock area(s).

Uses equipment necessary for the handling, shifting, or moving of material, such as a hand truck, forklift, hydraulic platform, etc. Uses office equipment such as a computer, smart phone, camera, computerized information system, calculator, photocopier, fax machine, etc.

Works with internal and external service providers, vendors, contractors and clients for the supply and administration of parts, equipment, and to oversee and liaise with the maintenance of applicable facilities.

Utilization and optimization of inventory software to manage inventory of parts and supplies for the smooth operation of all sections within Hamilton Water.

Assists Supervisor in the preparation of technical specifications for parts, materials, and services.

Purchases materials, parts and services under $5000 via quote or on P-Card.

Maintains accurate records of P-Card expenditures for reconciliation and audit trail.

Establishes minimum and maximum inventory levels based on price, availability, source, usage history, and trends.

Meets with supplier and vendor representatives to discuss delivery and quality problems in order to ensure a supply of materials on hand.

Negotiates pricing, warranties, and possible items for contract.

Prepares and issue quotations, requests for proposals, and tenders for parts, materials, and services over $5000.

Informs Supervisor of areas for possible cost savings and instances of high and/or unusual demand on high-dollar items.

Ensures inventory and related data in INFOR IPS, INFO



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