Production Coordinator

5 months ago

Toronto, Canada Sandbox Inc Full time

**About Sandbox**

Our amazing team is expanding

At Sandbox we are a multidisciplinary team at the intersection of media, design and technology and have a passion for learning. We work hard and venture into new territory to deliver beautiful, out-of-the-box digital media and learning products. We strive to make a difference for clients who work to improve lives on a global scale, from UNICEF to the World Health Organization, from TEDx to the Canadian Institute for Advanced Research.

**What’s in it for you?**

At Sandbox you’ll get to:

- Join a small and mighty team of filmmakers, designers, technologists, educators, researchers, and operational maestros who share knowledge and grow together
- Work in a dynamic agency environment with plenty of opportunity for direct mentorship and growth
- Stretch your skills and gain exposure to new areas of expertise - whether you love media, technology, learning or all of them
- Contribute to projects that make a difference whether in education, health, the economy, our communities or the environment
- Enjoy a flexible work environment with a hybrid office, three weeks of vacation, health and dental benefits, attractive salary progression and professional development opportunities

**The Role**

We’re looking for a detail-oriented **Production Coordinator** to support in the planning, organization & execution of both media and digital learning/web projects. The **Production Coordinator** reports to the Production Manager and will work closely with other members of the Sandbox team.

Specifically, the role involves:
**Project Management Support (30%)**
- Populating, updating and maintaining projects and task lists in project management software
- Drafting project plans & timelines
- Maintaining project folders & documentation
- Packaging of final project materials

**Company-wide Organizational and Communication Support (25%)**
- Scheduling internal and external meetings, preparing agendas & taking meeting minutes
- Maintaining management team schedules

**Live Action Production Coordination (20%)**
- Supporting the Production Manager in the planning and execution of live-action video shoots including:

- Location research
- Creating casting calls for on-camera and voice over talent
- Conducting outreach to video participants & interviews
- Drafting shoot schedules
- Equipment rentals
- Creating call sheets
- Collecting release forms
- Offering on-set production assistance when needed

**Quality Assurance & Content Support (15%)**
- Reviewing written, video and graphic materials to ensure accuracy and consistency with approved content (eg. cross referencing a website with web copy document)
- Conducting quality assurance on caption files, transcripts and other project documents

**Process Maintenance & Improvement (10%)**
- Supporting the PM with data management, including backups of all footage from productions
- Supporting in the PM in media licensing, documentation & tracking
- Under the guidance of the PM, conducting research into tools to support & improve processes

**What You Bring to the Table**
- You have a minimum of 2 years of work experience in the media production industry, ideally with experience in live action production
- You have excellent writing and oral communication skills
- You are extremely organized, detailed oriented and have great time management skills
- You have experience creating and/or maintaining schedules and work plans
- You have experience with file management, note taking and other administrative tasks
- You have some knowledge of media production workflows and processes
- You have an interest in digital learning and web/product development
- You are a proactive problem solver who can work independently to bring solutions to the table
- You are comfortable working in a fast-paced environment and contributing to multiple projects simultaneously
- You have completed a university degree, a college diploma, an industry certification, or other training equipping you with skills relevant to the opportunity
- Don’t sweat it if you don’t have everything listed above. We believe in growth and curiosity. If you have some of these qualities and are excited about this opportunity, then we want to hear from you_

**The Hiring Process**

The hiring process involves the following steps:

- Submit your CV, cover letter and answer screening questions on Indeed
- Complete a skills assessment
- First interview
- Second interview, including a short assignment
- References

**Location**

The offices of Sandbox Inc. are located in downtown Toronto, just south of Trinity Bellwoods park. Our team currently operates on a hybrid model, with some days in the office and some days remote.

Thanks for your interest and we look forward to meeting you

The Sandbox team

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Application question(s):

- Have you subm

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