Payroll Coordinator

**Location**:Fergus, ON, CA, ON N1M**Function**:Human Resources**Employment type**:Full Time**Required experience**:Junior professional - up to 5 years**Reference ID**:75248Payroll Coordinator - Office Administrator

**ONBOARDING YOU TO THE COMPANY**
- At Nexans our global vision is to electrify the future. At Distribution & Usages buisness group this means providing reliable cabling systems and smart energy solutions, including power accessories, to make buildings and power networks more efficient, more people oriented and more sustainable.- Nexans recognizes the differences that make each employee valuable and unique. Diversity is key to performance and to our global ambition to lead the world in the energy transition towards a sustainable planet. This we know from experience. All differences are appreciated and respected at Nexans. As a result, you will be an active part of a multinational organization where we cultivate the culture of sharing your unique point of view. This is why we encourage diversity in our recruitment - Bring yours to Nexans, it is welcome- WHO ARE WE?- At Nexans, our global vision is to electrify the future. For over a century, Nexans has played a crucial role in the electrification of the planet. With around 28,000 people in 42 countries, the Group is leading the charge to the new world of electrification: safer, sustainable, renewable, decarbonized and accessible to everyone Nexans recognizes the differences that make each employee valuable and unique.- Our business group 'Distribution & Usages' means reliable cabling systems and smart energy solutions, including power accessories, to make buildings and power networks more efficient, more people oriented and more sustainable.- WELCOMING YOU TO THE TEAM- Our story starts in 1911, manufacturing cables to support the distribution of power generated from Niagara Falls, Nexans has proudly contributed to Canada's growth. We have been involved in many of Canada's most ambitious projects; from dams, bridges, energy transmission and distribution to railroads and transportation. We are a vertically integrated manufacturer and our products are made at facilities located in Quebec, Ontario, and Saskatchewan.- Nexans Canada Inc. - Fergus, is a top employer in the region and we are looking to fill the role of Payroll Coordinator/Office Administrator. This role ensures timely and accurate payroll processing for the site, along with administrative support. The site employs approximately 200 employees across several functions, and the Payroll Coordinator/Office Administrator reports to the Human Resources Manager.- GETTING TO KNOW THE POSITION- Responsible for supplying information and validation of information to ensure the accurate processing of the weekly hourly unionized payroll.
- Act as a resource for Supervisor payroll inquiries and addresses employee questions and concerns
- Responsible for administrative HR support and act as HR back-up for employee inquiries
- Reports to HR Site Manager
- HOW YOU MAKE AN IMPACT- Responsible for supplying information and validation of information to ensure the accurate processing of the weekly hourly unionized payroll.
- Ensure payroll information is compliant with legislation and CBA
- Responsible for processing necessary changes related to payroll (eg. vacation pay, rate changes, benefit premiums, etc.)
- Act as a resource for supervisor payroll inquiries
- Answer employee payroll questions
- Provide monthly labour hours and information for monthly reporting
- Report on weekly labour hours, overtime, vacation and absenteeism
- Maintain the hourly employee attendance system
- Act as a back-up when HR Manager is unavailable to answer employee questions or concerns, take messages, etc.
- Track required training information for HR reporting
- Organize Physical Inventory including checker training, supplies and procedures
- Process employee wire purchases
- Review social club expenses and act as co-signer on the account
- Maintain petty cash and lunch money for unionized employees as per CBA
- Maintain office supplies, phone system, postage meter and distribute mail
- Distribute internal communication
- Provide on-site accounts payable support
- Other administrative duties as assigned
- WHAT YOU BRING TO THE ROLE ?- **Payroll Compliance Practitioner Certification is required**:

- **2 years related payroll processing experience is required** (in Unionized environment preferred)
- Have or working towards CHRP designation an asset
- College Diploma in Accounting, Business Administration preferred
- Experience in ADP WorkforceNow (WFN) - definite asset
- Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Ability to multitask and meet changing deadlines
- Experience in ADP WorkforceNow (WFN) - definite asset
- Experience in MS Office and SAP
- WHY WORK WITH US?- Interesting and varied work in an international, dynamic and multidisciplinary environment
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