Staffing Clerk

**Req ID**:174061**
**Company: Nova Scotia Health**
**Location**:Eastern** **Zone, **St. Martha's Regional Hospital**
**Department**:OPEZ Admin Staffing SMR**
**Type of Employment**:Casual** **Casual Relief** **(**3%** **FTE) x **1** **position(s)**
**Status**:CUPE** **Admin Professionals** Position**
**Posting Closing Date**:7-Feb-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Health Services Manager, the Staffing Clerk organizes staffing requirements as determined by the Department and ensures the processing of payroll and clerical functions. Other duties may include:

- Inputs and maintains the time reporting system and its many processes in relation to departmental staffing
- Update employee rotations/schedules in a timely fashion to ensure accuracy in relation to smoothing
- Checks bi-weekly time reports to confirm accuracy and makes required adjustments to reporting time in consultation with Department manager
- Monitors staffing requirements on a daily basis and provides relief as required in consultation with Unit Managers
- Calculates and maintains record of charge nurse pay, stand by, travel miles, and determines the number of hours to be paid for such. (Overtime authorized by the Unit Manager)
- Initiates change forms
- Applies collective agreements as they relate to payroll/staffing and pay stubs
- Demonstrates resourcefulness in the use of hospital equipment and supplies as it relates to cost awareness
- Aware of policies and procedures pertinent to his/her responsibilities
- Practices safety awareness in all work habits and reports any possible safety hazards
- Other related duties as designated by immediate supervisor

**About You**:
We would love to hear from you if you have the following:

- Graduate of one (1) year secretarial or business program or equivalent combination of education and experience
- One (1) year experience in the clerical field
- Demonstrated proficiency using Microsoft Excel
- Ability to work in a self-directed environment and also effectively within an interdisciplinary team
- Excellent interpersonal, oral and written communication skills
- Excellent organizational and prioritizing skills
- Self-motivated independent thinker
- Experience related to staffing, scheduling and booking an asset
- Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
- Annually access the training and education on patient, client and personal safety made available by NSH
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Casual Relief

**Compensation and Incentives**:
$21.73 - $24.31 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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