
Receptionist
4 days ago
It’s Your Time, a rapidly growing Administrative Consulting business, is seeking a Receptionist to provide efficient day to day support to It’s Your Time and provide stellar customer service and reception support to It’s Your Time’s clients.
If you are highly organized, passionate about helping business owners to succeed and love working with a creative entrepreneurial team this could be the job for you.
**Responsibilities and Duties**
**Key Responsibilities**:
- Provides a professional, positive and energetic first point of contact for all current and potential clients
- Provides professional, positive and energetic first point of contact representing It’s Your Time’s clients
- Supports the Team lead in maintaining regular contact and positive relationships with current, past and prospective clients
- Takes leadership in evolving the reception systems to enhance efficiency, service and sales
**Primary Duties**:
- **In-Direct Client Support**(15% - percentage of employee’s time devoted to this duty)
- Provide client administrative support services based at It’s Your Time’s offices as well as client’s place of business if required.
- Uses software and programs designated by the client and their systems.
- Consults appropriately with It’s Your Time’s Office Manager on client issues and challenges.
- **General Administration**(15% - percentage of employee’s time devoted to this duty)
- Maintain and upgrade all reception systems as required
- Use word processing, spreadsheet, and database software
- Sort incoming mail, faxes, and deliveries for distribution
- Prepare and send outgoing faxes, mail, and packages
- Data entry and upkeep of Insightly ensuring a high level of accuracy
- Confirm schedule and appointments for Owner and Consultants
- Provide general administrative support to Office Manager & Consultants as required
- Send out birthday, anniversary and thank you cards
- Purchase and arrange for delivery of client gifts
- **Reception**(70% - percentage of employee’s time devoted to this duty)
- Answer general phone inquiries and greet walk-in customers in a professional, courteous and cheerful manner
- Direct phone inquiries to the appropriate Team Member
- Reply to general information requests with the accurate information
- Ensure Team Members receive accurate messages that include name and phone number in a timely manner.
- Answer phones on behalf of It’s Your Time’s clients in a friendly cheerful manner adhering to the guidelines laid out by individual clients.
**Authority and Reporting**:
The Receptionist reports to Administrative team lead. He/she will also be providing reception support to clients and will need to manage time appropriately to meet It’s Your Time’s internal needs and those of clients efficiently.
**Qualifications and Skills**
- Excellent written and verbal communication skills. (Fluency in English is required.)
- Intermediate ability in Microsoft Office Suite (Word, Excel, Office, PowerPoint) as well as Outlook
- High comfort level / aptitude for learning new technology
- Proficient in database management software
- Proficient in using DropBox (and similar programs), Google Calendar, CRMS, Microsoft Suite and other tools to facilitate working with a virtual/mobile team and client base
- Basic to intermediate website and social media administration ability (experience in using Facebook, Twitter, LinkedIn, blogging, updating websites etc.)
- Proficient in use of all office equipment Technology and systems savvy. Able to teach/coach clients to use technology and systems to help them work more effectively.
- Embraces learning new systems and technology.
**Personal Qualifications**:
- Highly organized with the ability to get and keep others organized.
- Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.
- A love of people and a passion for great customer service (both to IYT Team and clients).
- Able to anticipate, understand, and respond to the needs of Owner and clients to meet or exceed expectations.
- Self-motivated with a knack for fostering a team mentality in others. Able to work well on their own while also adapting to the changing needs and demands of the team.
- Works cooperatively with the team to set goals, resolve problems, and enhance organizational effectiveness and results.
- Able to adapt quickly to changing demands.
**Working Conditions**:
The Receptionist will work from our new office soon to be determined in Edmonton.
The core work week is Monday to Friday 830am - 430 pm.
Occasional overtime may be required but will be compensated as outlined in employment contract.
**Salary**: From $43,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Paid time off
- Vision care
-
Receptionist
5 days ago
Edmonton, Canada McLeod Windows Full timeMcLeod Windows has been manufacturing high-quality doors and windows in Edmonton, AB for 25 years. McLeod Windows supplies windows and doors for Western Canadian contractors, renovators and builders, from a brand-new manufacturing facility that includes a stunning showroom featuring our comprehensive product offering. We are currently seeking a...
-
Receptionist
4 days ago
Edmonton, Canada Alberta Boilers Safety Association Full timeABSA, the pressure equipment safety authority, is looking for an individual to become a Receptionist at our main office in Edmonton. ABSA is responsible for administration of pressure equipment safety services to the province of Alberta. This position plays a key role in providing for front-line customer service, communication, and customer payment...
-
Receptionist
3 days ago
Edmonton, Canada Dermcare Institute of Canada Full timeWe just opened our new Medical Spa here in North Edmonton and are looking to expand our team. We're seeking for a Spa Receptionist who will be the first point of contact for consumers who come to our salon or call to inquire about our beauty services. - **Other responsibilities**:_ - Warmly greet clients, walk them to the proper beauty station and inform...
-
Dental Receptionist
2 weeks ago
Edmonton, Canada Edgemont Smiles Full timeWe are looking to hire a personable dental receptionist to ensure that dental patients’ appointments are appropriately scheduled, rescheduled, or canceled, depending on the needs of the patients. The dental receptionist’s responsibilities include entering patient information onto our data system, answering patients’ questions, and arranging referrals...
-
Receptionist
6 days ago
Edmonton, Canada Kross Mitsubishi Full timeJoin Kross Mitsubishi as a Receptionist! As the Receptionist, you will be responsible for welcoming and assisting visitors, general office duties, and being the face and voice of our Dealership. First impressions are a driving force in business and therefore, your demeanor, knowledge, and helpfulness are extremely influential when representing our...
-
Receptionist
4 days ago
Edmonton, Canada Vtech Solution Inc Full time**Job Title**:Receptionist - Intermediate **Duration**:3+ months (With possible extension) **Location**:Edmonton, Alberta **Project Overview** Receptionist to cover-off for temporary assignment **Description of Services** - Process outgoing mail and courier shipments. - Provide clerical support to various departments as required. - Complete other...
-
Receptionist
4 days ago
Edmonton, Canada Rohit Group of Companies Full timeDo you want an exciting opportunity, a rewarding career, a sense of purpose, and the chance to connect with others? We are adding a talented individual to our team it could be YOU!_ **Receptionist** As the face of the business, the receptionist is responsible for greeting visitors, answering phones, scheduling appointments, and performing a variety of...
-
Receptionist
2 days ago
Edmonton, Canada Pacific Fertility Inc. Full timePacific Fertility is a member of The Prelude Network, a premium network of North American fertility clinics that leverage the latest science and technology to help patients achieve their family-building goals. Each member of The Prelude Network family is expected to demonstrate their commitment to safe, efficient, and compassionate patient care every day....
-
Receptionist
24 hours ago
Edmonton, Canada HINO CENTRAL Full timeHINO Central is looking for a full-time Receptionist to join our busy team in Edmonton! The Receptionist position is responsible for providing a positive first impression about the company to anyone who is calling and visiting the dealership. **Main responsibilities** - Connecting incoming calls and visitors to the proper individual or department as...
-
Receptionist
2 hours ago
Edmonton, Canada DRIVING FORCE Full timeHINO, a division of DRIVING FORCE Vehicle Rentals, Sales and Leasing, an Alumni Member of Canada’s Best Managed Companies, and one of Canada’s Top 10 Most Admired Corporate Cultures and Canada’s Top Small and Medium Employers, is looking for a Full -Time Receptionist to join our busy team in Edmonton! The Receptionist position is responsible for...
-
Receptionist
2 days ago
Edmonton, Canada River Stone Wellness Centre Full time**Receptionist Job description** **About Us: River Stone Wellness Centre - **Wellnessdone well!** **Visit Us**: River Stone Wellness Centre: South Edmonton Massage, Acupuncture & Chiropractic Clinic We are a well-established clinic with an active base of over 25,000 clients, and a top-notch team of employees - from our receptionists to our practitioners....
-
Receptionist
3 days ago
Edmonton, Canada River Stone Wellness Centre Full time**Receptionist Job description** **About Us: River Stone Wellness Centre - **Wellnessdone well!** **Visit Us**: River Stone Wellness Centre: South Edmonton Massage, Acupuncture & Chiropractic Clinic We are a well-established clinic with an active base of over 25,000 clients, and a top-notch team of employees - from our receptionists to our practitioners....
-
Receptionist
2 hours ago
Edmonton, Canada River Stone Wellness Centre Full time**Receptionist Job description** **About Us: River Stone Wellness Centre - **Wellnessdone well!** **Visit Us**: River Stone Wellness Centre: South Edmonton Massage, Acupuncture & Chiropractic Clinic **Check out our** **Corporate Video**: We are a well-established clinic with an active base of over 25,000 clients, and a top-notch team of employees - from...
-
Receptionist
4 days ago
Edmonton, Alberta, Canada Bayshore HealthCare Full timeJob Description JOB SUMMARY The Receptionist, under the direction of the immediate Supervisor, completes day to day receptionist and office tasks as required. DUTIES AND RESPONSIBILITIES • Answer the telephone and field calls for office employees. • Greet customers, clients and staff and handle inquiries in a professional manner. ...
-
Receptionist
2 weeks ago
Edmonton, Canada Rice Resource Technologies Inc. Full timeBeing the first point of contact for the company, you will handle the flow of people through the business and ensure that all receptionist and administrative responsibilities are completed accurately and delivered with high quality and in a timely manner. **Key Responsibilities & Essential Functions** The position will include the following...
-
Receptionist
4 days ago
Edmonton, Canada Tamarack Veterinary Clinic Ltd. Full timeJob Description: Tamarack Veterinary Clinic, proudly one of the three Fear Free Certified clinics in Alberta and holding the prestigious Gold AAFP Feline Friendly Practice Certification, is seeking a dedicated and compassionate individual to join our team as a Veterinary Clinic Receptionist. As the face of our clinic, the receptionist plays a vital role in...
-
Dental Receptionist
1 week ago
Edmonton, Canada Childrens Dental Centre Full timeAre you a fun-loving, motivated and enthusiastic individual? Someone who is eager to learn, and wants to take on new challenges? Do you love being part of a winning team? Then you're the one we want!! Our fast paced pediatric practice is in need of some more hands on deck. **We are looking to fill a** Dental Receptionist position. The receptionist would...
-
Dental Receptionist
2 days ago
Edmonton, Canada Aurora Dental Full timeLooking for an experienced dental office receptionist for an established dental office in South East Edmonton. Excellent interpersonal, communication, and organizational skills required. We are looking to fill this position immediately for 4 days per week at 8 hrs per day. We are a busy office at a prime location and great bunch of people to work with. Open...
-
Receptionist
2 weeks ago
Edmonton, Canada Lifemark Health Group Full time**Receptionist - Lifemark Health Group** The **Receptionist** is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service...
-
Receptionist
4 days ago
Edmonton, Canada NILEX INC Full timeNilex is looking for a part-time Receptionist for our Edmonton office. This role is primarily responsible for providing front-line reception for Nilex's head office. **Duties & Responsibilities**: - Greet all walk-in visitors, answer, and transfer incoming calls, take messages, and keep track of who is in/out of the office. - Daily coordination of mail and...