Contracts Specialist

2 weeks ago

Vancouver, Canada TRIUMF Full time

We are looking to hire a Contracts Specialist. This position is responsible for drafting, reviewing negotiating and finalizing research and commercialization agreements.

**PRINCIPAL RESPONSIBILITIES**:

- Reviews, drafts, revises and negotiates various agreements, such as funding agreements (Tri-Agency, other government, foundation, foreign, Canadian and foreign university sub-awards or sub-contracts) and research and commercialization agreements (confidentiality, collaboration, memoranda of understanding, material transfer, licensing, fee-for-service, research sponsorship).
- Analyzes, reviews, drafts and revises simple, complex and specialized terms and conditions in agreements
- Supports TRIUMF enterprise-wide objectives by providing ongoing contracting/legal support to internal and external customers, including communicating and explaining legal and budgetary issues.
- Performs risk analysis review for all contractual documents and works proactively with internal stakeholders to initiate creative and effective mitigation plans and solutions to protect TRIUMF.
- Identifies the need for compliance reviews by senior management in conjunction with the supervisor, and prepares information and documentation for such reviews.
- Contributes to process improvement and activities related to the functions of the department.
- Administers all contract management processes, including coordination with relevant departments and ensuring internal approvals have been obtained, reviewing contracts for completeness and accuracy and arranging for execution of contracts and archival of documents into appropriate repositories.
- Designs/updates/streamlines contracting workflow and processes, manages contracting inbox, contract data entry, contract reporting and analysis.
- Helps in the development and improvement of internal contract guidelines, escalation matrixes, and template agreements for moderately complex types of agreements
- Serves as first-level point of contact for contracting queries.
- Analyzes issues, providing possible approaches for addressing issues or obtaining additional relevant information.
- Maintains and actively supports the review and development of contract templates, budget templates and project specific files and databases.
- Provides functional guidance and keeps internal and external teams aware of all contract statuses or pending issues, as needed. Prepares correspondence as necessary.
- Performs other functions such as proofreading, redlining, preparing documents, maintaining and updating form files, and organizing and maintaining reference materials and databases.

**KNOWLEDGE AND SKILLS**:

- Able to combine business acumen with risk mitigation abilities.
- Strong knowledge of legal and contracting parameters.
- Strong interpersonal and persuasion skills, and the ability to interact productively and professionally with a wide range of internal and external stakeholders.
- Strong drafting skills in English.
- Attention to detail.
- Strong organizational, analytical, and problem-solving skills.
- Customer-focussed with the flexibility to deal with changing priorities.
- Experience with improving contracting processes and making them more efficient.
- Able to work independently and as part of a team, and have demonstrated ability to provide quality feedback and guidance to peers.
- Strong ability in using MS Office (Word, PowerPoint, SharePoint, Excel) and contract lifecycle management tools.

**MINIMUM QUALIFICATIONS AND EXPERIENCE**:
A university degree and at least five (5) years relevant experience in contracts management and administration, including the drafting and negotiation of research, commercial and other technology-related agreements; OR an equivalent combination of education, training and experience.

Proven experience or knowledge of the university or large science laboratory environment and experience in intellectual property (copyright, trademark and/or patents) and knowledge of U.S. government subcontracting regulations are considered to be an asset.

Applicants must be legally able to work in Canada on a permanent basis (Canadian Citizen or Permanent Resident).

TRIUMF is located on the south campus of the University of British Columbia, in the heart of Pacific Spirit Park in Vancouver, BC. We offer a competitive total compensation package, including comprehensive benefits, attractive salary, and an excellent opportunity to enhance your career portfolio in a high profile national research facility.

**Application closing date**:March 08, 2023

**Job Types**: Full-time, Permanent

**Salary**: $77,400.00-$96,800.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Vancouver, BC

Application deadline: 2023-03-08

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