Property Coordinator

7 months ago

Boucherville, Canada The Group Master Full time

**Master, for over 70 years**
We lead in HVAC-R and have been recognized among Canada's best-managed companies since 2010. As the foremost private HVAC-R distributor in the nation, we have over 1,300 active employees across 55+ branches, 4 distribution centers, spanning from British Columbia to the Atlantic provinces, and 19 branches in the United States.
**A Great Place To Work**
At Master, we offer a dynamic, stimulating, and enjoyable environment. With a strong belief in healthy and open communication, we embrace a close approach with all our colleagues. Teamwork is integral to our values, and it is through it that we achieve our greatest successes.

As a Property Coordinator, you will have the opportunity to leverage your expertise in commercial and industrial property management, ensuring meticulous lease administration and strict compliance while collaborating effectively with stakeholders. The dynamic nature of the role, requiring proficiency in both French and English, will allow you to excel in a fast-paced environment while contributing to the success of the organization.

**What you will accomplish with us**:

- Develop and maintain lease administration processes;
- Manage lease documents such as new leases, assignments, renewals, amendments, changes of control and prepare lease summaries;
- Track critical dates related to leases and contracts, such as condition dates, lease expirations, renewal options and termination options; Inform responsible stakeholders and ensure that required actions are taken within the required timeframes;
- Ensure compliance with terms and conditions of lease agreements;
- Maintain the centralized property information database.
- Liaise with legal department regarding insurance; Administer insurance database; Obtain and distribute insurance certificates for lease compliance;
- Administer all lease payments (rent, taxes, operating costs, adjustments) and act as point of contact for landlords on payment issues;
- Compile and maintain records of operating expenses and revenues, prepare reports and review rents to ensure they reflect market value;
- Manage service contract documentation
- Compile data related to the department's properties and services.
- Contribute to the preparation of reports and support the preparation of financial reports and budget documents.
- Perform other duties and special projects as required.

**What You Bring to Our Team**:

- Minimum 5 years experience in a similar role in the commercial and industrial property management industry;
- Good knowledge of documentation as well as legal and administrative terms related to industrial and commercial leases

Very good writing skills in French and English
- Mastery of the Microsoft Office suite;
- Attention to detail and ability to organize work;
- Ability to work in a fast-paced environment and to manage multiple files while remaining rigorous;
- Team player and collaborative with strong interpersonal and communication skills.

**Competitive Benefits: In addition to a rewarding career within our team, we offer**
- Medical and dental coverage from day one, along with short and long-term disability protection
- Contribution to a collective registered retirement savings plan upon starting your role.
- Wellness spending account
- An employee assistance program including psychological, financial, and legal support.
- Access to telemedicine from the beginning of your employment.
- Reimbursement of professional association membership fees.
- Early vacation program.
- Flexible remote work policy

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