Depot Administrator

4 weeks ago

Dartmouth, Canada Mackay Communications Full time

Mackay Communications, Inc., dba Mackay Marine, is a global marine electronics service company with more than 400 employees in sixteen (16) countries, including the Americas, Europe, Asia, and Africa. For over fifty (50) years, Mackay has sold, installed, and serviced navigation and communication equipment onboard commercial and naval ships. Mackay offers competitive salaries, overtime, and benefits such as paid time off plus 13.5 holidays, company paid supplementary insurance and DCPP match of up to 6%.

Mackay currently has an opening for a **Depot Administrator **with the skills and qualifications listed below in our Dartmouth, NS location.

**_ Depot Administrator Job Summary:_**

**Responsibilities**:

- Ensure adherence to company policies and procedures.
- Respond to questions and requests from Human Resources, Payroll, Accounting, IT, IS, and the executives at Corporate. Forward all employee questions or matters pertaining to the above referenced functions to corporate.
- May handle travel requirements.
- Prepare correspondence, sales/service inquiries, logs, and work orders.
- Data entry into Microsoft DSL
- Coordinate distribution of incoming/outgoing mail.
- Process and mail weekly billing invoices.
- Maintain internal spreadsheets for vacation, sick, and daily time reports for service technicians.
- Prepare biweekly timesheets for supervisor’s review and then forward to Payroll.
- Process expense reimbursements.
- Reconcile petty cash account, bank accounts & statements.
- Maintain all files and keep up-to-date.
- Ensure time processing and accuracy of shipping and receiving activities.
- Maintains office supplies in a cost-effective manner.
- Ensure inventory is correctly maintained, assist with or perform cycle counts.
- Checks goods received against purchase orders and/or requisitions to ensure completeness.
- Other tasks as directed.

**_Depot Administrator Qualifications:_**
- Proficient in English.
- University degree (4-years of college) preferred, Vocational (two years post High School) at minimum.
- 3+ Years of administrative and clerical assistance.
- 3+ Years of customer service.
- 1+ Years of inventory experience.
- Professional appearance, punctual, accountable, and maintains confidentiality.
- Excellent phone etiquette, verbal and written communication skills.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Valid drivers license and reliable transportation.

**_Mackay offers a competitive salary with overtime in addition to company paid health insurance, paid time off, and DCPP plan._**
**_Mackay is an Equal Opportunity Employer and a veterans-friendly organization._**

**No recruiters - no phone calls

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