Compliance Assistant

**What you'll do**:

- Reporting to the Manager, Compliance, this position is responsible for duties such as: registering, assigning and tracking compliance inspections and providing follow-up on audits.
- Prepare and maintain tracking spreadsheets, including a log of the status of current audits.
- Answer questions and inquiries from Auditors regarding audits, projects, procedures, contracts, etc.
- Review completed audit results, project reports, production verifications, checklists and other related information for accuracy and completeness, ensuring that information is keyed correctly on Crop System.
- Prepare accurate reports for management and/or the Board of Directors, including personnel and investigation progress reports.
- Order grain sale tickets and/or print-outs from grain elevator companies.
- Attend Compliance meetings, conference calls and assistant’s meetings; record and distribute minutes, as required.
- Manage the Compliance Audit Tracker for all audits completed in the province and forward to the Regional Managers and their assistants monthly.
- Type and distribute new processes and procedures as they become available.

**Qualifications**:

- To be successful in this position you will need a grade 12 diploma supplemented by related business course and several years of clerical experience.
- Knowledge of and experience with computers, specifically Microsoft Office.
- Ability to deal with confidential information in a discrete fashion.
- Ability to gather, evaluate and generate statistical, financial or other data to produce reports.
- Sound knowledge of and experience with mathematical calculations.
- Strong verbal communication skills with the ability to relate information in layperson’s terms.
- Strong written communication skills with the ability to use clear language and proper grammar.
- Good understanding of agriculture

**Conditions**:

- A criminal record check is required.

**Competencies**:

- **Personal Leadership and Development**:Demonstrates integrity, openness and inclusiveness by treating self and team members with respect and empathy. Recognizes personal strengths and continues to develop them. Leads as needed, regardless of position.
- **Strategic Thinking**:Prioritizes work in alignment with organizational objectives. Asks questions to gain a clear understanding. Has a clear understanding of organizational objectives and aligns daily tasks to strategic goals.
- **Decision Making**:Uses information to make timely and appropriate decisions for the position. Will move the decision making to the appropriate level when the decision is outside of the position scope. Decisions are aligned with position responsibilities, boundaries and organizational policies and practices.
- **Innovation**:Is a self-starter. Challenges the status quo when needed and looks for ways to improve internal processes or practices. Assists in implementing changes.
- **Analytical Thinking**:Makes suggestions at team meetings and to manager on potential/known issues and possible solutions. Identifies discrepancies within work and makes appropriate adjustments. Asks questions to gain a clear understanding.
- **Team Collaboration**:Shares knowledge and experience with others. Brings forward ideas, solutions and concerns to help the team problem solve and build solutions. Respects contributions of all team members, demonstrating cooperation and support for team decisions.
- **Building Organizational Community**:Is friendly, positive and professional with people they meet. Works independently, interdependently and participates as a contributing member across work teams. Respects ideas and contributions of others.
- **Communication**:Responds to concerns in a respectful manner. Is accessible and welcomes open communication. Listens actively and objectively without interrupting.
- **Accountability**:Assumes responsibility for personal actions, behaviours and results. Models the values of the organization. Actions are consistent with words (“walks the talk”).
- **Performance Management**:Completes all assigned duties on a consistent basis with energy and drive. Achieves quality of work on a consistent basis. Strives for service excellence.
- **Planning and Risk Management**:Creates a personal work plan that contributes to the goals and work assigned to self and team. Assumes responsibility for work plans and projects and delegates tasks where appropriate. Organizes and prioritizes work to implement plans.