Project Specialist

3 days ago

Brampton, Canada Home and Community Care Support Services Full time

**Job Description**:
Ontario’s health care system is evolving and, as part of Ontario Health, the Central West Local Health Integration Network (LHIN) operating under the business name
**Home and Community Care Support Services Central West**, in close partnership with Ontario Health Teams (OHTs), is on the forefront of helping to build a modern, technologically supported health care system that will enable integrated teams of health care professionals to deliver the best possible care for improved patient outcomes. By building high-performing integrated care delivery systems that provide seamless, fully coordinated care for patients, OHTs will help to achieve better outcomes for patients across the province. As an essential component of an integrated and sustainable health care system, this includes a strong and robust Home and Community Care sector.

More than ever, your skills and experience are needed now and into the future, which is why we want you to join us in being part of the journey. We invite you to learn more about OHTs in our area by clicking here. The future of health care in Ontario is now. Join Ontario Health’s Home and Community Care Support Services Central West team and together, we will build a healthier community for all.

**We are currently seeking a Temporary**
**Full-time Project Specialist (12 months)**

**POSITION OUTLINE***:The Project Specialist will be responsible for collaborating across the organization with regard to the planning and implementation of projects including the creation and maintenance of projects plans and schedules. In addition, the Project Specialist will assist in the management and monitoring of project plans, schedules, status reports and budgets, and be responsible for leading project risk management, communication and facilitating a variety of project meetings. The Project Specialist will be responsible for coordinating all administrative aspects, particularly tracking and status reporting related to projects in support of the PMO. The Project Specialist may also be responsible for leading simple to moderately complex projects of small to medium scope, including working on projects that help prepare for more integrated service delivery in partnership with Ontario Health Team members locally.

**Project Management**
- Collaborate with all areas of the organization in the planning and implementation of projects
- Ensure that all projects follow PMO processes from Project Initiation to Project Close providing support and coaching to Project Leads and Project Teams
- Exercise indirect influence to support and motivate project team members in the completion of work deliverables within schedule parameters
- Build positive working relationships with project stakeholders that result in consistent positive customer satisfaction
- Perform project scope definition and management
- Identify and track project tasks and status
- Identify and track project performance metrics, in collaboration with the Project Lead and Manager PMO
- Lead project monitoring and control
- Perform project schedule definition and management
- Record and maintain lessons learned providing recommendations to support and implement changes for continuous improvement
- Create and maintain project plans, schedules, status reports and budgets independently and in collaboration with other team members as required
- Lead project risk management
- Identify, and record project risks and develop recommendations for risk mitigation in collaboration with project stakeholders
- Maintain project risk, issue and change control logs ensuring that actions and decisions are recorded and addressed, following PMO process
- Analyze project change requests for their impact on the project and across the project portfolio, raising concerns as appropriate
- Work with functional managers and project leads to identify project resource requirements and work effort estimates, revising and forecasting estimates in collaboration with Projects Leads as required, in order to support project prioritization and resource planning
- Support project communication management, ensuring succinct and timely communication with all stakeholders
- Develop and execute against an approved Project Management Plan
- Perform document management, including document revision and versioning, and archiving of project and PMO materials on internal SharePoint site
- Facilitate project meetings and produce/distribute meeting documents as required
- Ensure accurate tracking and reporting of project progress, including analyzing and consolidating project data and preparing reports
- Actively contribute to the development of project management capacity across the organization by developing and/or providing education, coaching, and support to clinical, technical and administrative staff as appropriate
- Work closely with the team’s Director and other department and project leads in the development of the Annual Operating Plan
- Contribute towar

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