Graduate Program Assistant

7 days ago

Oshawa, Canada Ontario Tech University Full time

**Graduate Program Assistant - Limited Term**

**Tracking Code: req1366**

**Faculty/Department**: Faculty of Science

**Number of Positions**:1

**Appointment Type**: Limited Term

**Hours of Work**: 35 hours per week

**Salary Range**:Level 6 - Starting Salary, Step 1 $55,534

**Posting Date**:October 28, 2024

**Closing Date**: November 11, 2024

**Job Summary**:The Graduate Program Assistant provides a range of high-level administrative support to all graduate programs in the Faculty of Science. Supports the efficient operation of graduate programs through maintaining internal office information and document storages process.

**Nature of work**:
Reporting to the Director, Planning and Operations, and working closely with the Associate Deans and Graduate Program Directors, the incumbent will provide support to all graduate programs, contract preparation, assist with budget planning and IT resource allocation in the Faculty of Science.
The Graduate Program Assistant should have strong communication skills and be able to converse with students, faculty, staff and external stakeholders. This position requires in-depth knowledge and hands-on experience in the academic environment. Excellent organizational and technical skills are essential.

**Responsibilities/accountabilities**:

- Liaises with Graduate Program Directors and graduate students to ensure processes are followed and deadlines are met with form completion, thesis defences, thesis submissions, degree audits.
- Creates, generates and updates limited term employee contracts. Collects signatures and prepares for submission to HR in order to meet Payroll deadlines.
- Liaises with HR and Payroll on staff pay inquiries.
- Ensure contracts are in compliance with collective agreements.
- Liaises with IT Services and provides support for computer allocation and access to various university systems.
- Works closely with the Director, Planning & Operations on budget planning.
- Other duties as assigned.

**Required Skills**:

- Ability to communicate effectively and professionally with a wide variety of individuals both internal and external to the Faculty and University.
- Ability to work both independently and collaboratively.
- Problem-solving skills; using effective and creative strategies; flexibility and adaptability to deal with multiple priorities in a diverse setting.
- Strong written and verbal communication skills; proficient in MS-Word, MS-Outlook, MS-Excel, MS-Publisher and social media platforms. A willingness and the ability to learn other computer software packages as required.
- Attention to details, organization and good planning skills.
- Ability to work with integrity, independently and in a team environment.
- Good communication and interpersonal skills.
- The ability to solve problems and troubleshoot hardware problems.

**Required Education**:

- Completion of a 2 year post-secondary school graduation diploma/certificate in Office Administration or an equivalent combination of education and related experience may be considered.*
- Verification of Academic credentials may be required

**Required Experience**:

- A minimum of one year of related successful experience in a university environment.
- Prior experience in a Faculty or a background in the Sciences is an asset.

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected Start Date**: 11/8/2024

**Expected** End Date**: 1/31/2026

  • Graduate Program Assistant

    5 days ago

    Oshawa, Canada Ontario Tech University Full time

    **Graduate Program Assistant - Limited Term** **Tracking Code: req1372** **Faculty/Department**: Faculty of Business and Information Technology **Number of Positions**:1 **Appointment Type**: Limited Term **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 **Posting Date**:October 31, 2024 **Closing Date**:...

  • Vice Provost, Graduate Programs

    5 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Ontario Tech University is a top-ranked institution that is dedicated to finding solutions to the grand challenges we face as a society. We are committed to delivering an exceptional education that meets the needs of our students.The School of Graduate and Postdoctoral Studies at Ontario Tech University is seeking a Dean who can provide strategic leadership...

  • Indigenous Graduation Coach

    7 days ago

    Oshawa, Canada Durham Catholic District School Board Full time

    The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region. **POSITION**: Indigenous Graduation Coach **LOCATION**: Catholic...

  • Program Assistant

    4 days ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Dean, School of Graduate

    2 days ago

    Oshawa, Ontario, Canada Academica Group Full time

    Dean, School of Graduate & Postdoctoral Studies (SGPS)Ontario Tech University acknowledges the lands and people of the Mississaugas of Scugog Island First Nation. We are thankful to be welcomed on these lands in friendship. The lands we are situated on are covered under the Williams Treaties and the traditional territory of the Mississaugas, a branch of the...

  • Executive Director, Graduate Studies

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Establishing a vibrant learning environment requires exceptional leadership. As Dean of the School of Graduate and Postdoctoral Studies at Ontario Tech University, you will be responsible for delivering unique programming that prepares students to meet evolving global needs.The ideal candidate will hold a doctoral degree in a relevant field and bring a...

  • Strategic Graduate Education Leader

    2 days ago

    Oshawa, Ontario, Canada Academica Group Full time

    The School of Graduate and Postdoctoral Studies at Ontario Tech University invites applications for the position of Dean, a key leadership role that will drive excellence in graduate education. As a strategic leader, the successful candidate will provide visionary guidance to enhance graduate programs, policies, and initiatives, fostering a unique learning...

  • Program Assistant

    2 weeks ago

    Oshawa, Canada Umbrella Central Daycare Services Full time

    The role of the **Program Assistant** is: - to be an enhancement to the child care staff, not to be included in regular class ratios. Available to complete jobs as needed, so ratios are not affected, such as supply gathering, helping a child needing a change of clothing, etc. - to be a member of the team that is responsible for the plans and goals so that...

  • Front Desk Program Assistant

    2 weeks ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Dean, School of Graduate

    3 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    **Dean, School of Graduate & Postdoctoral Studies (SGPS)** **Tracking Code**:req1473 **Faculty/Department**: School of Graduate and Postdoctoral Studies **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Posting Date**:March 3, 2025 **Dean, School of Graduate & Postdoctoral Studies...

  • Program Assistant

    2 weeks ago

    Oshawa, Canada Durham College Full time

    Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100...

  • Program Support Assistant

    5 days ago

    Oshawa, Canada Their Opportunity Full time

    Their Opportunity, a children's charity focused on providing access to sports programs for underserved youth, is seeking a motivated and dedicated student to join our team. As a Program Support Assistant, you will play a vital role in supporting the program team in delivering sports programs organized by Their Opportunity, as well as our community partner...

  • Physician Assistant

    3 days ago

    Oshawa, Canada Lakeridge Health Full time

    **Physician Assistant** PHYSICIAN ASSISTANT (x3) EMERGENCY SERVICES CORPORATE EMERGENCY SERVICE PROGRAM Primary Site: Oshawa with cross site responsibilities TEMPORARY FULL-TIME 8 & 10 Hour Shifts; Day/Evening; Weekend Schedule (Subject to change) SALARY: $42.11 - 51.70 per hour UNEX 2200003783-85 Lakeridge Health currently has five hospitals, four...

  • Dean, School of Graduate

    3 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    Dean, School of Graduate & Postdoctoral Studies (SGPS)Tracking Code: req1473Faculty/Department: School of Graduate and Postdoctoral StudiesNumber of Positions: 1Appointment Type: Full-Time ContinuingHours of Work: 35 hours per weekPosting Date: March 3, 2025Closing Date: April 10, 2025 or until a suitable candidate has been found (7:00 pm EST)Ontario Tech...

  • Dean, School of Graduate

    3 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    Dean, School of Graduate & Postdoctoral Studies (SGPS)Tracking Code: req1473Faculty/Department: School of Graduate and Postdoctoral StudiesNumber of Positions: 1Appointment Type: Full-Time ContinuingHours of Work: 35 hours per weekPosting Date: March 3, 2025Closing Date: April 10, 2025 or until a suitable candidate has been found (7:00 pm EST)Ontario Tech...

  • Recreation Program Assistant

    3 weeks ago

    Oshawa, Canada LEV Senior Living Full time

    Do you enjoy being part of a team who believes that together, they can achieve remarkable things? Do you want to work in a culture where people take care of people? Do you want a chance to make a difference in people's lives? Do you value the opportunity to grow and learn? **Recreation Program Assistant** **Part Time** We are searching for a part time...

  • Nursing New Graduate Program

    2 weeks ago

    Oshawa, Canada ParaMed Full time

    Job Description - Recent Practical Nursing Grads can expense half of their exam and registration fees at 2 months working with ParaMed, and the other half at 6 months. ParaMed is also pleased to partner with HealthForceOntario (HFO) as an approved employer for the Community Commitment Program for Nurses (CCPN) which provides a $25,000 retention bonus to...

  • Recreation Program Assistant

    2 weeks ago

    Oshawa, Canada Greenwood Retirement Communities Full time

    **Do you enjoy being part of a team who believes that together, they can achieve remarkable things?** **Do you want to work in a culture where people take care of people?** **Do you want a chance to make a difference in people’s lives?** **Do you value the opportunity to grow and learn?** **Recreation Program Assistant** **Part Time** We are...

  • Program Assistant

    7 days ago

    Oshawa, Canada CMHA Durham Full time

    Canadian Mental Health Association Durham is an integrated community mental health and primary care hub that has been providing mental health services to Durham Region for over 60 years. During that time, it has evolved to provide a broad range of services to individuals and their families experiencing mental health challenges, from information and...

  • Temporary Leisure Programs Assistant

    2 weeks ago

    Oshawa, Canada City of Oshawa Full time

    A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and cooperative partnerships have enhanced its...