Permit Coordinator/project Administrator

2 months ago

Vancouver, Canada LMDG Building Code Consultants Ltd. Full time

**About the job**:
We are looking to expand our Vancouver team by adding a Permit Coordinator/Project Administrator who can organize, facilitate and manage the flow of information through the Building Permit and Occupancy permit phases of our projects.
- Are you looking for an opportunity to accelerate your career growth in the building design and construction sector while still having work-life balance?
- Do you enjoy creative thinking and problem solving and collaborating to achieve a team vision?

If you answered yes to these, this may be the job for you

As a Permit Coordinator/Project Administrator you will work closely with the LMDG Technical team to provide administrative support for our projects during the:

- Building Permit (BP) process,
- contract administration stage, and
- Occupancy Permit (OP) stage.

**Core Responsibilities**
- File and track field reviews, shop drawings and Requests for Information (RFI’s)
- Develop and maintain tracking systems, spreadsheets and templates used for the management of BP and OP information.
- Organize incoming documents, including original drawings, schedules, certificates and reports.
- Assist with documentation during project closeouts.
- Identify project set up process improvements and advocate for them as appropriate.
- Monitor the implementation of and support the audit of standard operating procedures and the QMS.
- Act as part of the Office Administration Team and provide back-up support where needed.

**Why We Think You’ll Love Working for LMDG**
- **You’ll grow your career quicker**

Our collaborative work style guarantees you access and exposure to a wide variety of projects. We promote from within and invest in your career growth. This includes continuous training and participation through conferences, courses, seminars and technical association memberships.
- **You’ll work on a diversity of projects**

Commercial and residential; transportation and government; healthcare and academic; sports, cultural, heritage and Certified Professional projects—we do it all. As a mid-sized firm you’ll get the chance to explore a wide range of sectors and specialties, something you often don’t get at larger firms.
- **You’ll enjoy our collaborative culture**

Our company culture is positive, smart and highly collaborative. We’re a tight-knit, likeminded team that encourages open communication, collaboration and idea sharing. Along with our work, we also take the time to recharge and connect. You’ll enjoy team events, holiday parties and retreats, and have a chance to be a part of charitable and community initiatives.
- **You’ll have excellent work-life balance**

We like being challenged, not overworked. Ridiculous hours are not our norm. Your work hours will be flexible to accommodate your lifestyle. And we don’t encourage overtime—though you will be compensated should it occasionally be necessary.
- **You’ll have extended health benefits and enjoy personal wellness**

We’ve got you covered with our extended health benefits plan with flexible coverage for prescriptions and specialists to wellness and eyewear. Our wellness programs include yoga and group fitness classes with personal trainers in our own in-house gym. We also offer a Health and Wellness spending account, and the option to participate in a RRSP matching program.
- **You’ll have a chance to work from home and at our newly renovated downtown Vancouver office**

We offer a hybrid work schedule, with opportunities to work from home. When you’re at the office you’ll enjoy our bright and modern newly renovated office conveniently located in downtown Vancouver. Not only do we have our own in-house gym, the office is easily accessible by public transport and bike and close to many restaurants, shops and urban amenities.

**Required Education, Skills and Qualifications**
- Diploma of Technology or a Bachelor's Degree in related field or equivalent education and experience
- Familiarity with Microsoft 365 (SharePoint experience a plus)
- Experience with municipal building approval processes beneficial
- Experience engaging with project teams throughout all stages of design and construction beneficial
- Experience in developing and enhancing working relationships with internal and external stakeholders
- Exceptional time management and organizational skills
- Excellent oral and written communication skills
- Strong interpersonal, client-relations skills
- Ability to work independently and as a team player, driven by a desire deliver quality services
- Ability to maintain confidentiality and work with integrity

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Overtime

Supplemental pay types:

- Overtime pay

Work Location:

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