Accounting Assistant

3 weeks ago

Guelph, Canada Gay Lea Foods Full time

**Department**: Finance
**Reports to**: Plant Controller
**Status**: Full-time

**Purpose**:
Reporting to the Guelph Plant Controller, this position will be responsible for assisting the Plant Controller with accounting responsibilities associated with invoices and journals. This position also includes general reception duties, and other customer service tasks as required.

**Key Responsibilities**:
Accounting duties
- Matching, coding invoices for payment processing on a weekly basis.
- Reconciliation of daily milk receiving activities between DFO and DAX and ensure the accuracy.
- Maintaining the petty cash activities
- Track/process and receive funds for member orders
- Processing of inbound/outbound cream sales and purchases
- Processing of employee expense reports on a timely basis
- Preparing bank deposits on a monthly basis
- Preparing the A/P accruals monthly
- Reconciliation of assigned balance sheet accounts
- Analysis on the key overhead spending accounts
- Monthly reconciliation of cream purchase from outside supplier and sales to outside customers
- Provide assistance to Plant Controller on special projects

Administrative duties
- Oversee all aspects of general office coordination
- Interact with clients, vendors and visitor
- Responsible for visitor sign in log and GMP forms
- Answer telephones and transfer to appropriate staff member
- Prepare shipping documents for couriers and manage mail distribution
- Run payroll statements, and distribute paystubs to supervisors
- Coordinate office/visitor security access cards
- Set up and coordinate boardroom bookings when required
- Order meeting lunches and process staff orders
- Validation of DAX ingredient/Packaging PO's
- Order and control the cafeteria supplies
- Process the staff orders to head office bi weekly
- Research, price and purchase office supplies
- Co-ordinate the yearly document destruction, company events suer as BBQ, Co-op etc.
- Processing Guelph Chamber of Commerce - Certificates of Origin.as required
- Other duties as assigned by the Plant Controller

**Qualifications**:

- Minimum of 2 years related experience with general bookkeeping and accounting administration
- Proficient in Microsoft Outlook, Excel, and Word
- Strong communication skills, including written and verbal
- Effective analytical and interpersonal skills
- Demonstrated ability to multitask and manage strict deadlines
- Detail oriented and accurate with respect to data
- Works well with internal and external customers
- Results driven with careful attention to detail

Gay Lea Foods is a proud Canadian-owned dairy food and beverage company with a robust portfolio that includes 7 established brands such as Gay Lea Butter, Nordica Cottage Cheese, Ivanhoe Cheese, Salerno Cheese, and Hewitt’s Dairy. Our wide range of products are sold in Retail, Foodservice, Industrial, Co-pack, and Export markets, developed and produced out of our 13 manufacturing facilities in Ontario and Alberta.
Delivering high-quality and innovative products - from the consumer favourite Spreadables and North America’s first Smooth Cottage Cheese, to Nothing But Cheese, an innovative snack made with 100% cheese, is what makes us market leaders in our categories. Our grassroots approach to business is what guides our direction and differentiates us from our competitors.

Our employees inspire our culture of excellence and entrepreneurship. We hire innovative and passionate professionals who know that greatness is achieved through people, partnerships, and acting with a business owner mindset.

Gay Lea Foods is an equal-opportunity employer and values diversity in our workplace.

Reasonable accommodation is available upon request throughout our recruitment and selection process.

Thank you for your interest in Gay Lea Foods.

Wishing you all the best with your career search

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