Office Clerk

**Accountabilities:
- Attend to walk-in clients by signing in/out vehicle ownerships and cheques at request.
- Maintain an inventory of all supplies; order, replenish, and stock all supplies as needed, by sourcing alternatives to benefit the business when possible
- Manage transactions and liaise between 3rd party finance providers
- Verify charges to ensure all billing is accurate and coordinate payment so all billing is reconciled in a timely manner
- Generate communications to be sent out to team members to update them on various changes and/or processes when required
- Sign over titles from sellers to buyers, and complete necessary work at Access Nova Scotia (registry), including assisting other Manheim Auction locations by obtaining titles. This includes regular visits to registry of motor vehicles.
- Print bidder badges and sale lists on sale day for customers
- Follow up with sellers on outstanding titles
- Send out titles and paperwork according to instructions in AS400
- Assist customers with Pay Online instructions and signing up on Manheim.ca
- Ensure payments and posting to AS400 (also adding AR charges for title work completed for customers)
- Ordering CarFax reports for all units in sale. Noting vehicle disclosures as needed. Contacting Carfax with any discrepancies.
- Maintain Auction Access. Updating customer information and setting up new business in Auction Access.
- Any other related task based on business needs

**Prerequisites:
- High School Diploma or GED completed
- 2 - 3 years related experience
- Great organization skills and ability to manage numerous calendars and projects
- Ability to prepare, format, edit and compose business correspondence and presentations
- Excellent customer service, and professionalism
- Proficient in MS Office, especially with Excel

**About Cox Automotive**

At Cox Automotive, people of every background are driven by their passion for mobility, innovation and community. We transform the way the world buys, sells, owns and uses cars, accelerating the industry with global powerhouse brands like Autotrader, Kelley Blue Book, Manheim and more. What's more, we do it all with an emphasis on employee growth and happiness. Drive your future forward and join Cox Automotive today

**About Cox**

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.