Planner/scheduler

3 weeks ago

Greater Sudbury, Canada RSPM Inc. Full time

**Job Title: Maintenance Planner/Scheduler and Coordinator**

**Key Responsibilities**:

- Oversee and prioritize maintenance work orders, ensuring efficient and timely completion
- Coordinate maintenance schedules for reactive and preventive tasks, considering property and technician availability, skills, and workload
- Allocate necessary resources, including personnel, tools, equipment, and materials, for each maintenance job
- Assign tasks to maintenance technicians based on their skills, availability, and workload
- Develop and implement a preventive maintenance program to reduce equipment and system failures
- Maintain accurate records of maintenance activities, including work orders, schedules, and completed tasks using property management software (Buildium)
- Monitor maintenance team performance and identify areas for improvement
- Manage maintenance budgets, tracking expenses, and estimating costs for upcoming tasks
- Serve as a liaison between tenants, property managers, maintenance technicians, and subcontractors, ensuring clear communication and smooth coordination of maintenance activities
- Oversee move-in/move-out processes and ensure that all tasks required for unit readiness are completed by set deadlines
- Schedule and manage regular maintenance items, such as fire inspections, pest management, and common area cleaning
- Implement and oversee quality control measures for properties under management, conducting property inspection audits to ensure adherence to Rock Solid Property Management quality standards

**Requirements**:

- **Minimum 2 years of experience in scheduling and property management**:

- **G2 license** + own vehicle
- **Tech-savvy **and proficient in Microsoft Office Suite and property management software (Buildium experience preferred)
- **Strong time management** and organizational skills
- **General understanding of maintenance repairs**:

- **Critical thinking and problem-solving abilities**:

- **Excellent English communication skills**, both written and verbal
- **Ability to work well under pressure** and adapt to emergency situations

**Preferred Qualifications**:

- Experience with preventive maintenance programs
- Knowledge of applicable regulations and industry best practices

**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 12 months

**Salary**: $22.00-$25.00 per hour

**Benefits**:

- Company events
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Retention bonus

Ability to commute/relocate:

- Greater Sudbury, ON P3E 1W5: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Qualification Question for the Maintenance Planner/Scheduler Role:
Scenario: You are in charge of planning maintenance tasks for multiple properties. Suddenly, an emergency repair is needed at one of the properties, which could affect the maintenance schedule for all the properties.

Question: How would you rearrange the schedule, assign resources, and communicate with everyone involved to make sure all maintenance tasks are completed without major disruptions? Briefly describe the steps you would take and any factors you would consider in your decision-making process.
- Qualification Question for the Maintenance Planner/Scheduler Role:
Question: Tell us about your experience in property management, especially when it comes to organizing maintenance work and planning schedules. Also, describe your familiarity with common repairs and maintenance tasks. Provide examples of how you have used these skills in the past and how they would help you in the Maintenance Planner/Scheduler role.

**Experience**:

- Maintenance Coordinator: 2 years (required)

Work Location: In person

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