Project Clerk

Assist the project and service manager(s) in the development and administration of technical cooperation programmes and provides secretarial and administrative support. The duties normally include, but are not limited to:

- Communicate internally team members to coordinate activities and disseminate information to staff
- Working between office and construction site team
- Keeping detailed records of work
- Keeping track of pending matters
- Following-up on deadlines
- Receive, Organize and Distribute Job Site Generated Forms and Requests
- Manage project documents that are received, copied, or scanned while also ensuring their accuracy, quality, and integrity.
- Merging, correcting, formatting, and preparing reports on progress made on construction projects
- Support inspection of construction sites regularly to ensure that the work is being performed according to the plans and within safety guidelines
- Referring to plans and taking photographs of work, along with measurements and samples
- Maintain files and records so they remain updated and easily accessible
- Recording costs related to labor, equipment, materials, and other expenses for each phase of construction
- Obtain, Organize & Maintain Construction Documents
- Reading and Organizing construction drawings and plans according to building codes
- Performing site measurements to ensure that construction conforms to technical plans
- Generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Project Procurement Support
- Support accurate Placement of Material and Service Orders
- Preparation of requisitions
- Purchase orders
- Assist in office management and organization procedures
- Arrangements for meetings
- Budget monitoring
- Identifying defects and suggesting ways to correct them
- Transcribe, record, and file documents
- Maintain filing, database systems, and inventories
- Maintain familiarity with WHMIS and WSIB and Responsibilities and Duties

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Stoney Creek, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location