Ap/ar Assistant

The AP/AR Assistant is responsible for managing accounts payable and accounts receivable functions, ensuring accurate and timely processing of financial transactions. The primary goal is to maintain efficient and accurate financial records and support the overall financial operations of the organization.

**Responsibilities**:
Accounts Payable:

- Maintain and input all incoming vendor invoices ensuring proper documentation, accuracy, and approvals.
- Resolve discrepancies, communicate with vendors and departments, and locate missing paperwork and receipts as needed.
- Process payment for applicable vendor invoices by cheque and credit card.

Accounts receivable:

- Prepare and send sales invoices to customers.
- Produce credit tracking and aged receivables reports for management and account managers to ensure timely payments.

General accounting/bookkeeping:

- Input data and manage transactions in Xero or other relevant platforms.
- Reconcile bank and credit cards statements in accounting system.
- Track petty cash account and conduct monthly balance checks.
- Assist in month-end close, reconciliation of accounts, and year-end processes.
- Filing of customer remittances, bills, supporting documents, etc.
- Purchasing o General ordering from Staples, Amazon, and other vendors as needed.
- Issue purchase orders and manage company spend, ensuring compliance with purchasing policy and corporate credit card controls.
- Other duties and special projects as assigned

**Requirements**:

- Diploma in Business/Accounting or a combination of relevant education and experience
- 1-3 years of similar experience
- Proficiency with Excel and other Microsoft products
- Understanding of applied accounting principles
- Maintain a high level of confidentiality in all interactions
- Promote an atmosphere of teamwork
- High attention to detail and organization
- Strong problem-solving skills
- Ability to work independently and manage time effectively

**Salary**: $48,000.00-$52,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Profit sharing
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Lambton Shores, ON N0N 1J5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (required)

Work Location: In person

Application deadline: 2023-06-02
Expected start date: 2023-06-05