Guidance Secretary

Galt Collegiate Institute

Educational Services

**Applicants will be considered in the following order**:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees.

2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.

3) Qualified external applicants (includes employees from other Bargaining Units).

Reporting to the Principal, through the Office Supervisor, the successful applicant for this Educational Support Staff position, Level E, will be supporting the activities of the Guidance Office and its day-to-day operation.

The successful applicant for this Educational Support Staff position Level E will work 35 hours per week, 12 months per year, effective July 2, 2024.

**Responsibilities**:
Support the vision, philosophy and procedures of the school;
Provide administrative support to the school’s Guidance Office;
Interact positively with students, staff and community;
Maintain and supervise the distribution, receipt and storage of Ontario Student Records (OSR) information files;
Perform computer functions in Aspen, including the maintenance of student scheduling, registration and retiring students, sharing and end sharing students, maintaining credit history in the transcript window, entering SHSM certificates, receive and enter community service hours;
Produce reports as needed including transcripts, SHSM records and report cards;
Providing assistance with the preparation and completion of ONSIS submissions;
Assist with the preparation of materials for various information meetings including the course calendars and course selection materials;
Maintain inventory of supplies for the Guidance Office; and

Other duties as assigned by the Office Supervisor and/or Principal.

**Qualifications**:
A Secondary School Graduation Diploma is required;
**Excellent working knowledge of**: MS Office Suite including Word, Excel and PowerPoint, Google Apps for Education (GAFE), Windows, Aspen Student Information System and website maintenance/Wordpress is required;
Have knowledge of Ministry of Education Ontario School Diploma (OSSD) requirements;
Ability to work collaboratively as a member of the administrative and support team of the school;
Ability to communicate effectively, both orally and in written form, with students, staff and the community;
Possess excellent customer service skills;
Possess excellent interpersonal skills - positive, caring and compassionate;
Possess excellent organizational and time management skills as well as possess initiative and independence to organizing their day;
Possess excellent multi-tasking and problem solving skills;
Possess the ability to complete assigned duties with mínimal supervision; and

Previous work experience in a secondary school office would be an asset.

Applicant Self-Identification Questions

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and

persons of marginalized sexual orientations, gender identities, and gender expressions.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.