Prosecutions Coordinator

**Job Description**:
**JOB TITLE**:Prosecutions Coordinator

**DEPARTMENT**:Legislative Services

**POSTING NUMBER**:106009

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:35-hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of 5 Ray Lawson Boulevard.

**SALARY GRADE**:3

**HIRING SALARY RANGE**:$66,206.00 - $74,482.00 per annum

**MAXIMUM OF SALARY RANGE**:$82,757.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:April 29, 2024

**CLOSING DATE**:May 10, 2024

**AREA OF RESPONSIBILITY**:
Reporting to the Legal Counsel & Manager, Prosecutions, this position provides legal administrative support, and maintains efficient operations for professional paralegal staff primarily acting as prosecutors pursuant to memorandum of understanding with the Ministry of the Attorney General. This position is required to function in a legal prosecutors’ office demonstrating judgment and independence to meet prosecutor office requirements as assigned by the Attorney General, in addition to legal services requirements and corporate service standards, best practices, policies and guidelines.
- ** OPERATION SUPPORT**
- Provide administrative and legal support in preparation and processing of legal documentation and information to meet legal services requirements as assigned by the Attorney General in relation to prosecutions including
- Prepare disclosure documentation in accordance with disclosure obligations to accused in prosecutions;
- Supervise and train paralegal co-op students
- Responsible to accept, review and decide whether or not to authorize and prepare Notices of Motion for Peel Regional Police matters where they are asking to adjourn matters;
- Prepare provincial offences court documentation including court forms;
- Prepare summons for defendants to be issued by a court and ensuring proper service as per the _Provincial Offences Act;_
- Review and decide whether or not to accept Part I First adjournment requests from the defence considering obligations for disclosure, Charter challenges and court availability;
- Arrange for service and filing of documents with appropriate parties and offices of courts;
- process incoming and outgoing correspondence;
- Review prosecution requests to determine validity of charges before processing them;
- Assign Municipal files to prosecutors;
- Schedule of Municipal matters for all client departments and assigning them court dates;
- Attend court with prosecutor on Municipal files to provide Court, witness and prosecutor availability;
- Assist in court updating Municipal files
- Prepare and arrange for delivery of Summons to witness
- Identify witnesses required for trial
- Attend Early Resolution court where needed;
- Return files to client departments where charges cannot be proven;
- Update and maintain tickler systems and prosecution lists.
- Assist on preparation for prosecutions in accordance with deadlines where error would have significant consequences for the administration of justice
- Complete accurate work within established timeframes and meet external deadlines under pressure.
- Provide organized and proactive administrative assistance and program support of specific processes, projects and events, including correspondence, documentation, logístical support, answering queries.
- Secondarily, provide administrative and legal support in preparation and processing of legal documentation and information to meet Legal Services’ requirements as assigned by the City Solicitor where paralegals are acting as agents for the City before small claims court or administrative tribunals
- **
SCHEDULE AND LOGISTICAL SUPPORT**
- Coordinate and organize meeting requests, events, public/staff attendance, or other related requests; book and arrange conference rooms, IT resources, travel arrangements, conference registration, accommodation, and refreshments or as required in support of a smooth and efficient meeting by minimizing scheduling conflicts.
- Identify conflict trials and early resolution meetings and arrange for out of town exchanges of prosecutors to deal with them.
- Create a yearly municipal court schedule and assign all prosecutors dates for their files.
- Understand and maintain confidentiality of the corporation in the provision of secondary support where paralegals acting as agents for the City.
- Manage and track timelines, limitation periods and deadlines for numerous steps in the prosecution process in the courts
- **COMMUNICATION AND REPORTING**
- Prepare and create correspondence, reports and presentations ensuring completed materials meet established deadlines and confidentiality.
- Manage communications professionally with all internal stakeholders, external paralegals and legal counsel, courts and tribunals; ensure that all stakeholders and witnesses receive notifications of upcoming court or tribunal matters.
- Prepare and create correspondence