Workplace Experience Associate

2 weeks ago

Toronto, Canada Movable Ink Full time

-Movable Ink scales content personalization for marketers through data-activated content generation and AI decisioning. The world's most innovative brands rely on Movable Ink to maximize revenue, simplify workflow and boost marketing agility. Headquartered in New York City with close to 600 employees, Movable Ink serves its global client base with operations throughout North America, Central America, Europe, Australia, and Japan.

The Workplace Experience Associate will be the go-to person for all office coordination, culture, and operations supporting our Toronto office. This person will be an extension of our NYC-based Workplace Experience team ensuring our culture is maintained across Movable Ink

This role is expected to be in the office 3-4 days a week.

**Responsibilities**:

- Set up, track, and maintain a safe working environment following all governmental guidelines and partner with outside vendors and building management as needed
- Partner with our global Workplace Experience Team to help provide a great experience for employees across locations
- Maintain and manage various budgets including office supplies, events, pantry, and employee resource groups; manage inventory tracking and the ordering of pantry, office supplies, etc.
- Execute in-person and virtual events including wellness offerings, creative experiences, volunteering opportunities to name a few
- Collaborate with various cultural groups and departments to help support with company events by organizing catering, couriers, and sending out calendar invites for all office events
- Support the Onboarding process for new hires by coordinating with IT for equipment purchases, liaise with NYC-based HR department with clerical needs related to new employees, and manage the first day experience; assist with desk setup, provide office tours, and assist with verifying documents
- Handle regional office technical needs such as: managing access cards, MiFis, loaner laptops, building out computers as needed, following our process documentation, delivery of IT requests, and supporting HQ's IT manager on any technical emergencies
- Perform clerical and ad hoc duties including managing conference room bookings, mail, and handling special requests from employees and guests
- Keep office space, supply closet, conference rooms, and kitchen neat and tidy
- Collaborate with People Team, Marketing, and other departments with new initiatives and projects as needed

Qualifications:

- 3+ years prior experience as an office coordinator or manager
- Proficiency using in G-Suite
- Experience managing budgets
- Capable of multitasking and prioritizing on deadlines
- Solid written, verbal, and active listening skills
- Friendly and approachable demeanor
- Demonstrate the desire to grow and take on new skills and projects
- Experience with Office Moves or upgrades
- Proactive, resourceful, diligent, and demonstrates a high follow-through rate
- Excellent organizational skills, professional attitude, reliable, punctual, and strong attendance record
- Understanding of how front desk role contributes to larger business success

The base pay range for this position is CAD$75,000-$85,000/year, which can include additional on-target commission pay/bonus. The base pay offered may vary depending on job-related knowledge, skills, and experience. Stock options and other incentive pay may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, depending on the position ultimately offered.

We welcome and employ people regardless of race, color, gender identity or expression, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, ethnicity, family or marital status, physical and mental ability, political affiliation, disability, Veteran status, or other protected characteristics. We are proud to be an equal opportunity employer.

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