Receptionist

1 month ago

Winnipeg, Canada Paquin Entertainment Full time

Paquin Entertainment Group Inc. is one of Canada’s premier entertainment companies with a diverse portfolio including, artist agency and management, film and television, theatrical production, brand partnerships and touring exhibitions. With offices in Toronto, Winnipeg, and Vancouver, we pride ourselves on the ability to provide artists and clients a distinguished level of personal and professional services. Our vision is to foster a creative culture that seeks and develops the world’s premier artists and productions.

Currently, Paquin Entertainment is seeking a self-motivated, team player to join our Head Office as a Receptionist. The Receptionist performs a mix of administrative, logístical, and assistant-type duties, with the purpose of supporting Paquin Entertainment employees and their respective departments for optimal productivity. A Receptionist at Paquin will spend approximately half of their day working online and the other half working hands-on around the office. They must take initiative and deliver an exceptional customer service experience. The Receptionist will report to the Human Resources & Payroll Manager. This is a full time, on-site position.

**Duties and responsibilities**

Duties and responsibilities include, but are not limited to:
Reception:

- Purchase office and kitchen supplies as needed for both office locations
- Sort incoming mail and ensure the correct recipient receives it; take all outgoing mail to mailbox
- Pilot company RingCentral/VOIP phone system learning, maintaining and addressing any company concerns
- Manage boardroom scheduling and technological operation and set up (i.e., smart TV, laptop connections, conferencing, microphones, etc.)
- Ensure company office equipment in working order and act as the primary contact for all building maintenance
- Coordinate various office services such as water delivery, shredding service, pest control, window cleaning, snow plowing/removal, and garbage collection among others
- Collaborate with cleaner; inform them of special tasks
- Ensure accessibility and safety in the office; oversee alarm codes and update alarm company on employee changes as needed, ensure front entrance bolt is in place prior to leaving for the day, and operate building buzzer to allow patrons into the office as needed
- Execute and record daily shipments; maintain a spreadsheet to track cost. Reviewing all bills to ensure accuracy.
- Clean/maintain all office common areas to include the front desk, kitchen, copy room, and boardroom daily
- Water all office plants weekly
- Everyday ad hoc duties as assigned

Accounting:

- Oversee and maintain PO records
- Reviewing and classifying Agency expense reports and credit card statements to support the Accounting Assistant
- Preparing chargeback invoices to be issued to third parties
- Running QuickBooks reports as requested

Human Resources:

- Collaborate with the Human Resources and Payroll Assistant to set up IT equipment for new hire onboarding
- Oversee Adobe subscription tracking
- Oversee organizational support projects
- Conduct research as requested

**Qualifications**

Qualifications include:

- Previous payroll/human resources/accounting experience considered an asset
- Strong verbal and written communication skills
- Proficient in Microsoft Office programs, computers, and VOIP phone systems
- Self-motivated, organized, detail oriented with superior interpersonal skills
- Ability to multi-task and prioritize daily workloads
- An enthusiastic personality
- Ability to work collaboratively and independently
- Ability to adapt, take direction, and produce positive results
- Ability to lift 50lbs, stand for long periods of time, and be physically able to participate in listed and ad hoc duties

Paquin Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business needs.

Please note that only those selected for interview will be contacted.

**Salary**: $40,000.00-$45,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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