Class a

**SECRETARIAL POSITION**

Bulletin No. 23C-049
**Harold Hatcher School**

**Class A - School Secretary**

**Part-time position (school year schedule)**
**3.5 hours per day; 12:30 p.m. - 4:00 p.m.**

**Effective August 21, 2023**

**Summary**:Provides secretarial support by performing a variety of routine secretarial duties and administrative assignments as coordinated by the senior office secretary and, if applicable, assists staff, students, parents, and visitors.

**Responsibilities**:

- Assisting with student registration, timetable preparation and computer scheduling
- Assisting with school budget control and requisitioning
- Assisting with the school fund accounting
- Providing telephone, photocopying, fax, and mail services
- Assisting with compiling data and preparing reports
- Providing secretarial help as may be required by the head secretary and/or school administration

**Qualifications**:

- Education and experience: o A high school diploma and at least 6 months of administrative experience or formal training in office administration OR an equivalent combination of experience and training
- Communication and interpersonal skills: o Excellent written and verbal communication skills o Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public o Respect confidentiality of work
- Computer skills: o Excellent knowledge of Office 365 o Word processing (minimum of 45 w.p.m.) o Experience with CIMS Connect and Tyler Student Information System is an asset
- Organization and time management: o Demonstrated organizational and time management skills with the ability to prioritize and multi
- task in a high-volume environment o High degree of initiative o High degree of accuracy and attention to detail
- External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

This is a CUPE 4587 position.

Consideration for this position is not necessarily limited to those who apply.

We thank all applicants, however only those selected for an interview will be contacted.

**Salary**: $21.80-$25.69 per hour

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2023-08-21