Junior Procurement Officer

POSITION TITLEJunior Procurement OfficerSHIFT TYPEMonday - Friday (Days)DEPT/PROGRAMMaterials ManagementJOB CLASSProcurement Officer 1EMPLOYMENT TYPEFull-timeRATE OF PAY$32.00 - $37.08WORK SCHEDULE37.50 hours weekly as per scheduleEMPLOYEE GROUPOPSEUPOSTING TYPEOpenPOSTING DATEFebruary 26, 2024HYBRID ELIGIBLEYesNUMBER1The Director of Procurement & Materials Management is currently seeking a full-time Junior Procurement Officer. The purpose of this position is to provide procurement services for the acquisition of a wide variety of materials, supplies and services to meet the needs of a 301-bed facility. This position also provides advice, guidance and services to customers regarding issues and requirements of procurement practices, contract management and clerical assistance to the Materials Management Department.

**_ Please Note: This position offers a hybrid work environment consisting of in-office and remote work. Office location is 500 Church St in Penetanguishene, ON_**

**KEY ACCOUNTABILITIES**:

- Receives and reconciles Requisitions and verifies delegation of authority, budgetary codes, and overall completeness and accuracy and files in depart filing system. Follows-up with requestor on any discrepancies.
- Enters Purchase Orders from the completed requisition into the system. Works with Financial Services and other departments as required.
- Inputs and maintains a data base for purchasing records and vendor lists including preventative maintenance if required.
- Performs some reception duties by greeting in person or by telephone, and responds to inquiries from clients, salespeople, and supplier representatives.
- Maintains a library of supplier catalogues and provides information in response to inquiries.
- Provides back-up for the Materials Management Clerks in Stores, CSR (supply) areas and Receiving.
- Acts as a contact for information between potential vendors and hospital programs/departments. Contributes to the ongoing supplier relationship management process to achieve excellence in service delivery and to ensure compliance with relevant legislation and approved policies and procedures.
- Perform work in accordance with applicable revisions of the Occupational Health and Safety Act and Regulations, professional standards, guidelines, BPSAA and BPS Directives and Waypoint corporate and departmental policies and procedures.
- Assists in facilitating, preparing and executing any asset management functions such as disposals and acquisitions
- Record Storage and Retention for Materials Management on an annual and ongoing basis.
- Assist with Open Competitive requests for proposal processes, to develop proposals and contracts and advise customers on the preparation of tender documentation and to initiate tendering activities

**REQUIREMENTS/QUALIFICATIONS**:

- Diploma in Purchasing from an accredited body
- Office practices in order to provide clerical and reception services.
- Current knowledge of and experience with strategic sourcing, procurement and purchasing practices and methods, total cost analysis techniques and asset management practices an asset
- Strong computer skills: proficient in word-processing, spreadsheet, presentation and project management software
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Demonstrated customer service, interpersonal and organizational/time management skills
- Demonstrated analytical and attention to detail skills
- Proven written and verbal communication skills
- Proven ability to adapt readily to change
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills
- You must meet the requirements of our COVID-19 Immunization Policy by providing proof of full vaccination, or a request and receipt of an accommodation under the Ontario Human Rights Code, including a medical exemption.

**HOW DO I APPLY?