Buyer 2

5 months ago

Winnipeg, Canada City of Winnipeg Full time

Under the general supervision of the Contracts Supervisor, the Contracts Officer (Buyer II) is a full working level position that establishes and administers contracts for the purchase of a wide variety of goods and/or services to satisfy the needs of the City and provides guidance to junior staff and to clerical staff.

**As the **_Buyer 2_**_, _**you will**:

- Determine City requirements through consultation with other Branches, Divisions and Departments.
- Develop and maintain bid solicitation documents, contracts and specifications for goods and services (includes Expressions of Interest (EOI), Request for Qualification (RFQ), Request for Proposals (RFP) and Tenders)
- Assist and guide a cross-functional team through a comprehensive evaluation of proposals utilizing weighted evaluation criteria and determining where they are applicable.
- Interview bidders and inspect products, equipment and facilities to determine qualifications of bidders.
- Mentor Contract Administrators related to evaluation and negotiation.
- Negotiate terms and conditions of contracts,; award or recommend award of contracts.
- Review documents developed by user departments.
- Develop and maintain a comprehensive knowledge of goods and services.
- Maintain accurate and comprehensive reference resources including sources of supply and forecasting long term factors, including price and availability
- Conduct market assessment of potential sourcing initiatives.
- Monitor factors having long term effects on commodities (e.g., regulatory requirements, general economy, industrial trends).
- Assist in development and maintenance of databases, including but not limited to: supplier registry file, contract follow-up file, commodity file, catalogue file, cost saving reports, supplier performance, Division performance parameters.
- Assist in developing systems and procedures (e.g.: ordering, payment processing, standard clauses and forms).

**Your education and qualifications include**:

- Successful completion of the following within the Supply Chain Canada (SCC) accreditation program: Courses - 4 Principles courses or 4 thirteen-week Module Credit(s) - 4 seminars, or 2 Interactive Workshops.
- Required within 48 months after start: Successful completion of the following within the SCC accreditation program: Credit(s) - 3 additional seminars or 3 additional Interactive Workshops Courses - 5 Management courses or 4 seven week Modules
- An equivalent combination of education and experience may be considered
- S.C.M.P. would be considered an asset within 48 months of start date.
- 2 years of purchasing experience with experience in development of contracts, specification writing and contract administration.
- Previous experience drafting requests for proposals, contracts, specifications and administering contracts for a wide range of goods and services.
- Excellent verbal communication skills.
- Excellent written communication skills.
- Good mathematical skills.
- Decision making and analytical skills that can be applied directly to actual workplace situations, including the ability to solve difficult problems, analyze and evaluate information, identify and distinguish between relevant and irrelevant information and draw sound conclusions.
- Ability to work under pressure, set priorities, organize work and work in a team atmosphere.
- Ability to work with a variety of automation programs, including communications, spreadsheets and databases.
- Working knowledge of research methods and the ability to use computer-based analytical methods and forecasting models.
- Thorough knowledge of, and previous experience applying, purchasing principles and practices, Canadian business law and the ability to identify opportunities and risks.
- Ability to attend meetings at alternate locations may be required.
- Manitoba Class 5 Driver’s License is considered an asset.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

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