Academic Scheduler

4 weeks ago

Kitchener, Canada Conestoga College Full time

**Requisition Details**:

- **Job Title**:Academic Scheduler (2 Vacancies)**:

- **Requisition #**:23-559**:

- **Campus**: Doon
- **Department**: Academic Scheduling & Space Planning
- **Payband**: F
- **Starting Rate**: $28.56
- **Payband Range**: $28.56 - $33.11
- **Hours/Week**: 37.5
- **Posting Date**: Monday, August 14, 2023
- **Closing Date**: Monday, August 21, 2023 at 11:59 PM EST
- **Vacancy Type**: Support Staff - Full-time

Two Support Staff Full-time New Positions

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

We require qualified individuals to join the Scheduling Office within the Academic Administration department to perform a variety of tasks related to Scheduling and space planning.

**Responsibilities**:
**Systems & Scheduling Support**
- Updating and issuing loading sheets to the program area for the completion of loading information
- Entering course section detail and faculty information in the Student Information System (SIS)/Timetabler for timetabling purposes
- Ensuring all programs, students, and faculty are timetabled in accordance with the Scheduling guidelines, faculty availability, and program area needs
- Processing changes as required through the scheduling cycle
- Communicating scheduling issues/challenges and identifying possible solutions
- Monitoring registration and enrolment numbers, adding/deleting sections, adjusting blocks to allow for registration, and adjusting room assignments as required
- Preparing and maintaining Standard Workload Forms (SWF’s) [develop, issue to Chair, and revise in electronic format] based on information from the loading sheets
- Accounting for all SWF’s within the portfolio and forwarding to the Union office in electronic format

**Assisting Senior Academic Schedulers**
- Completing all quality review checks at each stage of the scheduling cycle to ensure all aspects of the scheduling process have been completed to the highest quality
- Utilizing and interpreting various reports to identify and resolve scheduling conflicts, rejects, and issues
- Adapting to new processes, scheduling needs, and software upgrades as required
- Receiving and processing one-time room reservations within Enterprise
- Generating and analysing reports to support scheduling department decisions and needs
- Assisting with various aspects of the Final Exam scheduling, such as proofreading and notifying faculty of room changes during the exam week
- Providing team support by answering questions and sharing information
- Assisting the team through periods of high demand
- Assisting with simulation scenarios

**Qualifications**:

- Two-year Diploma in Office Administration, Business Administration, Communications, Information Management, Social Science, or related field
- Demonstrated experience using systems, such as Microsoft products
- Ability to function as part of a team
- Superior organizational skills and ability to work with detail
- Good analytical and problem-solving skills
- Excellent time management skills and the ability to work under pressure to meet deadlines
- Superior customer service skills
- Demonstrated ability to communicate succinctly and clearly in a professional manner
- Knowledge of internal systems - SIS, Enterprise, and Timetabler, is considered an asset
- Familiarity with the Academic Collective Agreement is considered an asset
- Willingness to engage and bring to resolution complex and/or contentious situations
- Demonstrated practice of following policies and procedures and ability to bring to other’s attention when these are not being followed

LI-POST

  • Professor, Career Development Professional Program

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Professor, Career Development Professional Program** **Requisition #**: **23-714** **Campus**: Doon **Department**: School of Business **Hours/Week**: 3-6 **Posting Date**: Friday, May 19, 2023 **Closing Date**: Sunday, June 11, 2023 at 11:59 PM EST **Vacancy Type**: Academic - Part-time Academic Part-time...

  • Part-time Faculty, Business Management

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Part-time Faculty, Business Management - Entrepreneurship & Innovation Program** **Requisition #**: **23-712** **Campus**: Doon **Department**: School of Business **Hours/Week**: 3-6 **Posting Date**: Friday, May 19, 2023 **Closing Date**: Sunday, June 11, 2023 at 11:59 PM EST **Vacancy Type**: Academic -...

  • Part-time Faculty, Communications

    1 month ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Part-time Faculty, Communications**: - **Requisition #**:23-913**: - **Campus**: Doon - **Department**: School of Interdisciplinary Studies - **Hours/Week**: 3-6 - **Posting Date**: Thursday, August 10, 2023 - **Closing Date**: Thursday, August 24, 2023 at 11:59 PM EST - **Vacancy Type**: Academic -...

  • Part-time Faculty, Strategic Marketing

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Part-time Faculty, Strategic Marketing Communications** **Requisition #**: **23-723** **Campus**: Kitchener **Department**: School of Business **Hours/Week**: 3-6 **Posting Date**: Friday, May 19, 2023 **Closing Date**: Sunday, June 11, 2023 at 11:59 PM EST **Vacancy Type**: Academic - Part-time Academic...

  • Part-time Faculty, Public Relations

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Part-time Faculty, Public Relations** **Requisition #**: **23-727** **Campus**: Doon **Department**: School of Business **Hours/Week**: 3-6 **Posting Date**: Friday, May 19, 2023 **Closing Date**: Sunday, June 11, 2023 at 11:59 PM EST **Vacancy Type**: Academic - Part-time Academic Part-time...

  • Tutor

    6 days ago

    Kitchener, Canada One Step Forward Tutoring Services Inc Full time

    **About Us**: Our tutoring educational program is actively seeking highly skilled and experienced tutors, educators, and OCT members. We are committed to helping both struggling and gifted students to reach their maximum academic potential. Our team achieves this by supplementing the instruction that our students receive in their classrooms, guiding them...

  • Part-time Faculty, Regulatory Affairs Program

    1 month ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Part-time Faculty, Regulatory Affairs Program** **Requisition #**: **23-578** **Campus**: Doon **Department**: School of Health & Life Sciences **Hours/Week**: 3-6 **Posting Date**: Tuesday, April 18, 2023 **Closing Date**: Posted until position is filled **Vacancy Type**: Academic - Part-time Academic...

  • Part-time Faculty, Conestoga Language Institute, EAP, ESL

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Part-time Position We are currently accepting applications to teach English for Academic Purposes, English for Specific Purposes, and Language Instruction to Newcomers to Canada courses part-time. The courses focus on developing English language skills for academic and workplace success. Successful candidates will be...

  • Professor, Recreation

    6 days ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Professor, Recreation & Leisure Services**: - **Requisition #**:23-835**: - **Campus**: Doon - **Department**: School of Community Services - **Posting Date**: Monday, July 10, 2023 - **Closing Date**: Monday, July 17, 2023 at 11:59 PM EST - **Vacancy Type**: Academic - Full-time Academic Full-time...

  • Professor, Bachelor of Applied Biotechnology

    4 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Full-time New Position (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements) Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare...

  • Part-time Faculty, General Arts

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Part-time Faculty, General Arts & Science**: - **Requisition #**:23-912**: - **Campus**: Doon - **Department**: School of Interdisciplinary Studies - **Hours/Week**: 3-6 - **Posting Date**: Friday, August 11, 2023 - **Closing Date**: Sunday, August 20, 2023 at 11:59 PM EST - **Vacancy Type**: Academic -...

  • Professor, Electro Mechanical

    2 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Full-time New Position (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements) Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare...

  • Professor, Plumbing

    3 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Full-time Net New Position (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements) Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare...

  • Professor, Carpentry

    4 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Full-time Replacement Position (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements) Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs...

  • Professor, Electrical Programs, Post-secondary

    4 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Full-time New Position (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements) Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare...

  • Part-time Faculty, Long Term Care

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Part-time Faculty, Long Term Care & Retirement Community Management**: - **Requisition #**:24-0343**: - **Campus**: Doon - **Department**: School of Health & Life Sciences - **Hours/Week**: 3-6 - **Posting Date**: Thursday, February 22, 2024 - **Closing Date**: Sunday, March 17, 2024 at 11:59 PM EST - **Vacancy...

  • Part-time Faculty, Career Development

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Part-time Faculty, Career Development**: - **Requisition #**:23-914**: - **Campus**: Doon - **Department**: School of Interdisciplinary Studies - **Hours/Week**: 3-6 - **Posting Date**: Thursday, August 10, 2023 - **Closing Date**: Thursday, August 24, 2023 at 11:59 PM EST - **Vacancy Type**: Academic -...

  • Administrative Assistant, Scholarship

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Administrative Assistant, Scholarship & Community**: - **Requisition #**:23-046**: - **Campus**: Doon - **Department**: School of Business - **Payband**: E - **Starting Rate**: $26.47 - **Payband Range**: $26.47 - $30.69 - **Hours/Week**: 35 - **Posting Date**: Thursday, July 13, 2023 - **Closing Date**: Thursday,...

  • Part-time Faculty, Cmm

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Part-time Faculty, CMM** **Requisition #**: **23-385** **Campus**: Doon **Department**: School of Workforce Development **Hours/Week**: 3-6 **Posting Date**: Friday, January 27, 2023 **Closing Date**: Thursday, February 23, 2023 at 11:59 PM EST **Vacancy Type**: Academic - Part-time Academic Part-time...

  • Professor, Millwright

    1 day ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details Academic Full-time New Position (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements) Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare...