Night Audit

PART TIME AND FULL TIME POSITIONS AVAILABLE - BRAND NEW HOTEL OPENING APRIL 2023

Position Summary - The Night Auditor (NA) is the key decision-maker at the hotel for the overnight shift responsible for providing superior guest service and for reconciling daily hotel revenues. As the afterhours caretaker the Night Auditor ensures the safety and security of our guests and facilities.

Duties and Essential Job Functions

Finance

Reconciles the hotel’s revenue and settlements accurately and in a timely manner.
- Posts all daily room and outstanding charges
- Balances all revenue totals of cash and credits against revenue report
- Takes over from the evening Guest Services Agent, checking and accepting floats
- Accepts and locks away keys from various departments
- Prepares hotel operating reports and completes audit package
- Corrects any errors or omissions made in daily cash transactions
- Prepares Credit Card/Room Charge reconciliation summaries

Assists in reviewing and implementing control policies and procedures for all Revenue sources.
- Recognizes and responds to any unusual daily transaction activity and reports the findings to the GSM
- Notifies management of any variances in the above process

Front Office

Providing a high standard of customer service by efficiently and accurately dealing with all guest transactions, including the process of checking in and checking out guests.
- Registers guests and assigns rooms, accommodating special requests whenever possible
- Assists blocking of room from reservations
- Thoroughly understands and adheres to proper credit and cash handling policies and procedures
- Understands the switchboard console and how to use it
- Use of proper telephone etiquette, adhering to Front Office Standards
- Answers calls in a timely and professional manner

Acts as a host to our guests by searching out opportunities to go above and beyond, to wow the guest; drive customer loyalty by building emotional, individualized connections with customers; and anticipating needs and being proactive.
- Acknowledge all customers that enter the lobby area and greeting guests first
- Promote good will by being courteous, friendly, professional and helpful to guests and co-workers
- Interprets guest needs and provides the “right” service
- Actively seeks opportunities to make an emotional connection with the guest, far surpassing their expectations at every opportunity

Provide reservation and rate information as needed.
- Uses suggestive selling techniques to sell rooms and to promote other services of the hotel
- Possess a working knowledge of the reservations department and takes reservations where possible
- Know and enforces cancellation procedures and policies
- Applies the appropriate rate in accordance with the Front Desk SOPs

Participates as a member of the Front Office Team by assisting in various Front Office Operations.
- Reads and initials all memorandums and SOPs pertaining to the Front Office
- Attends Front Office Department Meetings
- Reports guest room maintenance work to the maintenance department
- Reports any unusual occurrences or requests to the Manager on Duty at end of shift
- Maintains the cleanliness and neatness of the front desk area.

Has a strong knowledge of the hotel and local area to help guests enjoy and extend their stay.
- Understands room status and room status tracking
- Knows room locations and types of rooms
- Familiar with all hotel amenities
- Has knowledge of local Courtenay and Comox Valley area

Security

Acts as the caretaker of the property of the overnight shift to ensure the safety and security of our guests and facilities.
- Knows all safety and emergency procedures for all the areas of the hotel.
- Is also aware and responsible for implementation of accident and emergency prevention policies
- Manages any security issues afterhours. Communicates with the guests where necessary and reports issues to the proper authorities i.e. Management, RCMP
- Accurately and efficiently documents any incident reports or health and safety concerns, communicating to the manager on duty

Upholds the core values of the Holiday Inn Express & Suites Courtenay

Integrity; Service Excellence; Ownership; Enrich the Community
- Job Requirements/Qualifications:

- Knowledge and Skills Required
- High School Diploma required, post secondary
- Higher education preferred (Accounting/Bookkeeping)
- Previous Accounting or Night Audit experience an asset
- Experience with Opera PMS an asset
- Strong computer skills - knowledge of MS Office required
- First aid and CPR qualification are beneficial but training is provided if necessary

Behavior
- Able to consistently work the night shift (11 pm to 7 am)
- Outstanding customer service skills
- Takes initiative and ownership of tasks
- Attention to detail and problem resolution skills
- Multitasking, organization and prioritizing to meet deadlines
- Perceptive; able to read customers needs Manages stress in an appropria