Corporate Paralegal

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

Reporting to the Manager, Governance and Assistant Secretary, the Corporate Paralegal is responsible for maintaining the corporate records of Air Canada and its subsidiaries and filing corporate reports with Canadian and foreign regulatory authorities. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations, and assists in continually improving Air Canada's Corporate Secretarial best practices.

**Responsibilities**:

- Monitor and ensure compliance with provincial, federal and foreign regulations.
- Prepare and file documentation with various regulatory authorities in Canada and foreign jurisdictions.
- Draft corporate resolutions and related documents.
- Prepare annual returns in order to maintain Air Canada and its subsidiaries in good standing in Canada and foreign jurisdictions.
- Maintain physical and electronic corporate records, including minute books and ledgers, corporate registers, company files, directors and officers listings, corporate structure charts and other standard subsidiary company records.
- Prepare and circulate shareholder and director resolutions for regular matters such as election of directors, appointment of officers, banking transactions, aircraft lease transactions, approval of financial statements and other matters.
- Draft and coordinate the signature of corporate documents (e.g. officer certificates, board resolutions, written consents).
- Participate in fact-checking and filing of public disclosure documents such as annual reports, quarterly statements, and compliance certifications.
- Liaise with various levels of internal and external groups with respect to due diligence data rooms and audits.
- Perform corporate searches for various branches in the company.
- Perform preliminary review of requests from various internal groups and prepare information and documents for review by Manager, Governance and Assistant Secretary.
- Provide administrative support to the Manager, Governance and Assistant Secretary, as required.
- Participate in the annual review of Code of Conduct and training module together with the Manager, Governance and Assistant Secretary.
- Maintain updated information relating to the ethics reporting hotline on ACaeronet.

**Qualifications**
- Five (5) years relevant experience in Corporate Secretarial, legal department, law firm or equivalent
- College diploma as a paralegal or equivalent is required
- Experience with Industry Canada and provincial registry filings is required
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Strong organizational skills, excellent time management skills and an ability to shift priorities on an ad hoc basis
- Excellent communication skills, both verbal and written
- Solid work ethics, high degree of integrity and dedication
- High personal standards, discretion in handling sensitive and confidential information
- Dedication to follow through on commitments, and openness and honesty in communications
- Excellent client service orientation with both external and internal customers
- Self-motivated to work independently with a high regard for accuracy, attention to detail and confidentiality
- Must be able to work effectively in a team environment
- Flexibility and willingness to undertake a variety of assignments and to work outside regular office hours on occasions

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.