Academic Services Administrator

3 weeks ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Rehabilitation Medicine - Rehabilitation Medicine

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** June 6, 2024

**Closing date** June 20, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of three years from the date of hire and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location - **Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department**

The University of Alberta is home to North America’s only freestanding Faculty of Rehabilitation Medicine. We provide academic training in Rehabilitation Science, Physical Therapy, Occupational Therapy and Speech-Language Pathology. Our researchers lead their field in areas such as spinal cord injury, mental health, robotics, language development, and the impacts of COVID-19.

**Position**

The Academic Services Administrator will work under the general direction of the Manager, Academic Services, and will provide a service orientation to the departments, programs, and students that the Academic Services team serves.

The primary responsibilities of the Academic Services Administrator will fall under two categories, academic administration and clinical education administration, including admissions, awards, recruitment, placement administration, and database administration. The Academic Services Administrator will also work closely with the Manager, Academic Services, on special projects as needed.

**Duties**

**Program Operations**:

- Maintains and creates accurate records related to the professional and research programs
- Designs and develops customized reports for specific needs, including standard and ad-hoc reports for programs
- Acts as main contact and administrator for teaching evaluations
- Maintains area/program records. Establishes, maintains, or updates files and ensures file retention schedules are followed.

**International Clinical Placements**:

- Maintain positive working relationships with international clinical sites
- Initiate, maintain, and follow up on international placement/exchange agreements between the University and international clinical sites
- Work with students with registration issues for clinical/fieldwork courses (using both HSPnet and Campus Solutions)
- Maintain student placement records, including liaising with the College of Health Sciences Placement team to ensure clinical requirements are met prior to the start of placements
- Manage the associated HSPnet administration for clinical courses, including inputting placement offers and managing correspondence for placement confirmations.

**Awards**:

- Oversees the administration of the Faculty awards process (both internal and through GPS)
- Acts as central point of contact for the Academic Advisors and the Departments to ensure that deadlines are met, criteria are understood and upheld, and that the terms of each award are followed
- Advises the Departments and programs on upcoming competitions and prepares correspondence to students related to possible awards

**Communications**:

- Maintains the website; creating new web pages when required, and updates information and/or data within the content management system
- Potential to represent the Faculty at recruitment events and engage with potential students, providing information on the programs and admission requirements

**Minimum Qualifications**
- Bachelor’s degree; equivalent combination of education and experience will be considered
- 2-3 years of administrative experience, preferably in a post-secondary environment
- Ability to effectively organize priorities, manage time, problem solve, and work independently and as part of a team
- Excellent communication skills (oral and written) and interpersonal skills to foster and maintain effective relationships with faculty, staff, students, and external partners as well as engage prospective students

**Preferred Qualifications**

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