Analyst

1 week ago

Toronto, Canada Healthcare of Ontario Pension Plan (HOOPP) Full time

Why you’ll love working here:
- high-performance, people-focused culture- our commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selves- learning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees’ career growth- membership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security- competitive, 100% company-paid extended health and dental benefits for permanent employees, including coverage supporting our team's diversity and mental health (e.g., gender affirmation, fertility and drug treatment, psychological support benefits of $2,500 per year, and newly extended maternity/parental leave top of 26 weeks)- optional post-retirement health and dental benefits subsidized at 50%- yoga classes, meditation workshops, nutritional consultations, and wellness seminars- access to an annual wellness reimbursement program for health and wellness-related expenses for permanent and temporary employees- the opportunity to make a difference and help take care of those who care for us, by providing a financially secure retirement for Ontario healthcare workers
- Job Summary:
The Analyst position will report to the Sr. Manager, Facilities Operations and Services and will provide a variety of support functions for the Facilities leadership team. Main duties will include data analytics, research, innovation and project support across all areas of the Facilities department. This role will also be accountable for building and maintaining the Facilities annual operating budget as well as various project budgets, as required.

What you will do:
Reporting- Responsible for the collection and documentation of data to support the annual Facilities team’s scorecard-
- Responsible for the collection and compilation of various metrics and status updates for the department-
- Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures-
- Extrapolating raw data and creating easy to read reports-
- Creating quarterly reporting decks for management reviewBudgets- Responsible for the creation and management of the annual Facilities operating budget-
- Conduct quarterly analysis of the annual operating budget to support re-forecast submissions-
- Tracking and management of cost allocation to department cost centers-
- Ensuring vendor invoices are accurate and processed on time-
- Ensuring monthly rent payments are accurate and processed on time-
- Creation & tracking of various project budgets- Contract Management- Participate in the creation of RFP’s for products & services-
- Participate in the RFP review and recommendation of contract awards-
- Maintain relationships with external service providers and provide day to day direction for services-
- Manage a contract database to identify contract renewal and terminations- Technology Management- Responsible for research related to changing Facilities technology and trends in the market-
- Management of Facilities’ Service Now catalogue items and workflows-
- Oversee asset management system and space location modules-
- Liaison with IT partners to make any necessary changes or upgrades-
- Ownership of the daily operations related to our internal desk booking systemWhat you bring:
- Advanced analytical skills with experience collecting, organizing, analyzing, and disseminating abundant information with accuracy-
- High attention to detailKnowledge of Power BI, an asset-
- Ability to adapt to change-
- Solid, demonstrated communication skills (verbal and written) and interpersonal skills-
- Solid prioritization and organizational skills-
- Demonstrated good judgment, professionalism and integrity-
- Self-motivated, flexible and adaptable-
- Demonstrates a strong work ethic-
- 3-5 years Analyst experience-
- Experience in vendor management and evaluation an asset-
- Experience working with Budgets, Budget Planning, and invoice reconciliation-
- Experience with CAFM’s, ERP’s, or Workflow Automation Software’s, an asset-
- Experience working within a Facilities group and or fast paced environment an asset-
- Customer Service experience-
- University or College degree focusing on Business, Technology, Data Science/Analytics, or equivalent

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