Procurement Contracts Officer

4 weeks ago

Ottawa, Canada CADTH Full time

**Job Title: Procurement Contracts Officer**
**Status: Full time, permanent**
**Location: Ottawa or Toronto, Ontario (hybrid)**
**Salary range: $72,895 - $83,783 per year**
**Closing Date: Thursday, April 13, 2023**

CADTH is Canada’s drug and health technology agency. We’re a not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. We’re funded by Canada’s federal, provincial, and territorial governments, with the exception of Quebec, to provide independent information and advice to the country’s publicly funded health care systems. Health administrators and policy experts rely on CADTH to inform their decisions about the funding and appropriate use of the drugs, devices, and services used to prevent, diagnose, and treat medical conditions.

**Primary Focus**
Reporting to Procurement Manager, the Contracts Officer is responsible for leading the development, maintenance and execution of corporate goods and technical and professional services contracts (excluding employment) and to ensure the accuracy of corporate records for all active and historical contracts. The Contracts Officer is also responsible for administering the process/execution of Requests for Proposals (RFPs), Standing Offer Agreements (SOA), purchase requests, vendor agreements, revenue agreements and Memorandums of Understanding (MOUs). In addition, the Contracts Officer, in collaboration with the Procurement Manager, is required to conduct data analysis, develop reports and dashboards, and distribute/present key findings to relevant stakeholders.

**On any given day, the Contracts Officer will**:

- Leads the preparation of contractual agreements and contract amendments in accordance with CADTH’s business priorities. The Contracts Officer will be asked to review agreements provided by vendors. The Contracts Officer may also be asked to inform and lead the development of adhoc revenue agreements as required. This work includes the identification and mitigation of risks to CADTH where the proposed agreement differs from CADTH standard terms and conditions.
- Identifies process improvement opportunities regarding contracting/procurement process and procedures; and develops actionable business plans for implementation of identified opportunities. This individual may be asked to lead process improvement initiatives assigned by the Procurement Manager and work collaboratively with appropriate stakeholders such as IT, legal, etc. to design, test, and implement suitable solutions to increase efficiency.
- Assists with developing Key Performance Indicators (KPIs) to track and monitor contracting/procurement team performance.
- Manages the preparation of RFPs, SOAs, communicating with bidders, review and evaluation of bids and proposals and the post-evaluation process including vendor de-briefs. Ensures signing authorities and contract processes/approvals for execution are adhered to and manages appropriate supporting documentation. Works with internal file leads to identify proposal pre-qualification process to review, negotiate, evaluate, award, and monitor the delivery of work (post-evaluation process).
- Provides staff with guidance and advice regarding all matters relating to contracts including advising on contract process and on procurement and signing authority policies.
- Responsible for ensuring the maintenance of the contract management system as well as the appropriate document filing and retention schedules in accordance with CADTH policies and overall best practice. Ensures the tracking of key information on contract dates, milestones, notice periods and end dates are accurate and notifies the file leads of required action. Prepares contract amendments, and notices as necessary.
- Lead and manage contract discrepancies, disputes or claims by gathering all pertinent claim information, assisting in investigation and liaising with legal counsel or insurance adjusters as necessary.

**Is this the right role for you?**

**The Contracts Office will likely have**:

- A 3-year business administration diploma and experience in the preparation of fee-for-service contracts and RFPs. An equivalent combination of education and relevant experience may be considered
- Demonstrated knowledge, understanding and experience in theories, principles and practices of contract law, indemnity, insurance, liability, waivers and contract management.
- Considerable expertise in contract development, standards, terms and conditions and contract administration.
- Strong data analysis skills, and proven ability to work with large amount of data to categorize, summarize, and/or find patterns.
- Substantial experience with procurement related KPIs and with generating reports and dashboards.
- Excellent oral and written communication skills and demonstrated strength in legal and technical report writing. Ability to speak effectively before expert groups and/or diverse audiences.
- Ability to successfully perform detailed, ac

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