Portfolio Initiatives and Administration Officer

4 weeks ago

Edmonton, Canada University of Alberta Full time

**VPRI Research and Innovation**:

- Competition No.

**A109248614D1**
- Closing Date

**Jan 15, 2023**

This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with the Administrative and Professional Officer Agreement, this full time continuing position offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range of $69,627 $116,043.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Location - North campus**

**Position summary**

Reporting to the Chief of Staff, the position provides planning, monitoring, and managing of specific initiatives and projects at the portfolio level from initiation through completion. In conjunction with the Chief of Staff, prioritizes multiple portfolio initiatives with competing completion dates.

The position is also accountable for efficient and effective administrative support systems for the planning, management and analyses of the Vice President (Research and Innovation) portfolio’s finances, human resources, space, policies and other administrative activities. Playing an integral part in the portfolio's strategic planning and management process, the position ensures that critical financial, human resource and physical space issues are anticipated, identified and addressed. In consultation with the Chief of Staff and senior portfolio leaders, the position helps direct the activities of the portfolio by advising and playing a key role in the preparation, implementation and management of major portfolio initiatives.

This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy. In all facets of this role, this position endeavors to integrate and advance the University’s commitments to equity, diversity, and inclusivity, as well as its commitment to Indigenous initiatives.

**Duties**
- Assists the Chief of Staff with the administration, coordination and management of the Office of the Vice-President. The position will build office supports, systems and processes directly and through subordinate positions that ensure the continuing effectiveness of the Vice
- President's administrative functions
- In consultation with the Chief of Staff, conducts, directs, designs and implements the long term business planning process for the Office of the Vice-President.
- In collaboration with the Chief of Staff, supports the Finance Partner in overseeing the management of the financial administration and budget for the portfolio. This includes budget allocations and expenditures for the Vice-President's Office, and the various units within the portfolio.
- In collaboration with the Chief of Staff, supports the Human Resources Partner in overseeing the human resources management within the portfolio. This includes the design and implementation of the organizational and work structure of the Office of the Vice-President.
- Plans, develops and creates the required administrative systems for the Office of the Vice-President, including the work processes and workflow.
- In consultation with the Chief of Staff, provides administrative support to the portfolio’s Senior Leadership Team.
- Oversees and manages internal strategic initiatives in the portfolio.
- Develops and revises policies and procedures related to the mandate of the portfolio; implements and monitors relevant policies and procedures.
- Keeps current on research and trends in the area of project management and in the work of the portfolio.
- Uses personal credibility and reputation to encourage portfolio leaders to follow advice and counsel. When faced with differing views, presents thoughtful, fact-based counter-arguments.
- Uses networks and partnerships to promote and create new initiatives, moves portfolio goals forward, identifies opportunities, gathers information and seeks input.
- Manages portfolio level projects and initiatives as assigned by leadership. Leads complex, specialized project work on behalf of the portfolio.
- Resp

  • Portfolio Initiatives Manager, Edi

    1 month ago

    Edmonton, Canada University of Alberta Full time

    **VPA Equity, Diversity, & Inclusion**: - Competition No. **A100152689** - Closing Date **Mar 19, 2024** This position is excluded from the bargaining unit. In accordance with the Handbook of Employment for Management and Professional Staff (Excluded), this full-time continuing position offers a comprehensive benefits package that can be viewed on our...

  • Strategic Initiatives Officer

    1 month ago

    Edmonton, Canada University of Alberta Full time

    **VFO O&M Administration**: - Competition No. **A100151183** - Closing Date **Jun 15, 2023** This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA). In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found on...

  • Office Administrator

    2 weeks ago

    Edmonton, Canada Morgan Construction and Environmental (Ltd.) Full time

    THE ROLE:As a key member of our team, the Office Administrator will collaborate with and support various departments, ensuring seamless operations and contributing to the overall efficiency of the office. You will act as the first point of contact for anyone calling or visiting the client’s head office in Edmonton, AB. This individual will ensure that...

  • Chief Administrative Officer

    7 days ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO)Location: Edmonton, AB, Canada (On-Site)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a Joint...

  • Chief Administrative Officer

    3 weeks ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO)Location: Edmonton, AB, Canada (On-Site)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a Joint...

  • Chief Administrative Officer

    20 hours ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO)Location: Edmonton, AB, Canada (On-Site)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a Joint...

  • Chief Administrative Officer

    3 weeks ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO) Location: Edmonton, AB, Canada (On-Site) Employment Type: Full-Time, Permanent Reporting to: Board of Directors About Employee Benefit Funds Administration Ltd.: Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a...

  • Chief Administrative Officer

    3 weeks ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO)Location: Edmonton, AB, Canada (On-Site)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a Joint...

  • Chief Administrative Officer

    2 weeks ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO) Location: Edmonton, AB, Canada (On-Site) Employment Type: Full-Time, Permanent Reporting to: Board of Directors About Employee Benefit Funds Administration Ltd.: Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, admi

  • Chief Administrative Officer

    48 minutes ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd Full time

    Employee Benefit Funds Administration LtdEmployee Benefit Funds Administration LtdPosition Title: Chief Administrative Officer (CAO)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three...

  • Chief Administrative Officer

    2 weeks ago

    Edmonton, AB, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO)Location: Edmonton, AB, Canada (On-Site)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a Joint...

  • Chief Administrative Officer

    2 weeks ago

    Edmonton, AB, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO)Location: Edmonton, AB, Canada (On-Site)Employment Type: Full-Time, PermanentReporting to: Board of DirectorsAbout Employee Benefit Funds Administration Ltd.:Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by a Joint...

  • office administrator

    5 days ago

    Edmonton, Canada Tryce Wholesale cash and carry Ltd. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 32 to 40 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out...

  • office administrator

    2 weeks ago

    Edmonton, Canada Tryce Wholesale cash and carry Ltd. Full time

    Work Term: PermanentWork Language: EnglishHours: 32 to 40 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...

  • office administrator

    2 weeks ago

    Edmonton, Canada Tryce Wholesale cash and carry Ltd. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 32 to 40 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out...

  • office administrator

    7 days ago

    Edmonton, Canada Tryce Wholesale cash and carry Ltd. Full time

    Work Term: PermanentWork Language: EnglishHours: 32 to 40 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...

  • Chief Administrative Officer

    2 weeks ago

    Edmonton, AB, Canada Employee Benefit Funds Administration Ltd Full time

    Position Title: Chief Administrative Officer (CAO) Location: Edmonton, AB, Canada (On-Site) Employment Type: Full-Time, Permanent Reporting to: Board of Directors About Employee Benefit Funds Administration Ltd.: Employee Benefit Funds Administration (EBFA) Ltd., a non-profit organization, administers benefits for three union trust funds. Governed by...

  • Administration Officer

    1 month ago

    Edmonton, Canada General Sign and Service Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    6 days ago

    Edmonton, Canada Durabuilt Windows and Doors Inc Full time

    We are looking for a multi skilled Office Administrator to organize and coordinate administration duties and office procedures. The Office Administrator is accountable to the for the efficient and effective administration of general office. Your role is to create and maintain a pleasant work environment. General Activities: - Maintain high standards in...

  • Office Administrator

    3 days ago

    Edmonton, Canada Almita Piling Full time

    Reporting to the Corporate Controller, the Office Administrator provides administrative support and office coordination to the Western Canada Operations and Corporate Services Teams. Every day will be different, as this role will have the opportunity to be engaged with many different departments, and stakeholders. Key elements of the role will include...