Co-op: Information Management and Legal Information

2 months ago

Ottawa, Canada Canadian Security Intelligence Service Full time

**Important**:
**Closing Date**
2024-11-01

**Reference Number**
26-968-STUIM-01

**Job Category**
Co-op
Internship Program

**Who Can Apply**
Canadian Citizens

**Location**
Ottawa, Ontario
Burnaby, British Columbia

**Salary Range**
Hourly Salary

**Status**
Term - 4 to 16 months

**Language Requirement**
Imperative (BBB)
Non-imperative (BBB)

**Important Message**:
Discover what our CO-OP opportunity in Information Management has to offer

Virtual event on Tuesday, October 15, 2024, from 1:00 p.m. to 2:00 p.m. EDT and Tuesday, October 22, 2024 from 11:00 a.m. to 12:00 p.m.

Join us for our conversation with our bilingual HR professional and Hiring Managers — all ready to answer your questions.

Don't miss this unique opportunity.

Open the door to our world

**Job Summary**:
**Work Term**:Winter 2026 (January - April)

**Eligibility**: We will only be considering applicants enrolled in an accredited Co-op or Internship program in line with their program requirements from their post-secondary academic institution.

CSIS is looking for students who thrive on tackling diverse challenges in a unique environment. If you are up for the challenge and want to join one of our highest performing teams, there is no doubt that your contributions to CSIS will provide a meaningful impact to our mission of helping keep Canadians safe against national security threats.

CSIS offers opportunities for students to gain valuable experience with the possibility to return for multiple placements in different areas.

Students will be given the opportunity to cultivate their skills and knowledge by being paired with experienced employees who will provide feedback during the work term. They will have the opportunity to broaden their knowledge and experience before choosing a career specialization.

Our program is designed to identify and develop potential full-time employees and may offer part-time opportunities in the sessions following the internship or co-op program.

Special consideration may be given to those with a proficiency in both official languages of Canada.

Students will assist with tasks including but not limited to the following:
**Stream 1 - Information Management**
- Respond to client requests for creation, filing, charge in/out of corporate files.
- Support retention and disposition activities.
- Participate in information digitization and quality assurance.
- Provide information management advice and guidance to clients related to Information Management policies, procedures and initiatives.

**Stream 2 - Legal Information Management**
- Respond to client requests for creation, filing, charge in/out of corporate files.
- Support retention and disposition activities;
- Coordinate the management of information holdings by developing project objectives/plans, quality control standards, contributing training programs and assisting in planning cycle.
- Resolve problems by analyzing and advising on policies, procedures and technology utilizing information from open and classified sources as well as project management methodology.
- Prepare communiqués and correspondence for management.

**Education**:
Registered full-time in one of the following paths at the time of placement:

- College Diploma (3rd year);
- Undergraduate degree program (3rd year upwards);
- Graduate level program.

Enrolled within the following areas of study:

- Information and Records Management
- Library Science
- Archival Studies
- Business Administration
- Library Information Technology

Applicants must be enrolled in an accredited Co-op or Internship program in line with their program requirements from their post-secondary academic institution.

Applicants must be registered as a full-time, post-secondary student in an accredited academic institution recognized in Canada during their work term.

**Experience**:
Experience may have been acquired through formal and informal settings (e.g. school, volunteer work experience or projects)
- Experience providing client service (e.g. responding to queries, providing advice on policies and procedures);
- Experience performing general administrative duties including file organization and management (search and retrieval).

**Assets**:

- Experience in data entry and data quality assurance and integrity.
- Experience working in an information management or record keeping environment in an information administration capacity.
- Experience developing documents such as: awareness/information materials and/or communications, presentations, procedures;
- Experience working with an electronic document and records management system (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.);
- Experience in compiling, organizing and drafting a wide variety of documents such as: correspondence, assessments, graphs, tables, dashboards and/or presentations to support the Branch activities;
- Experience in conducting research and analysis in a variety of issues/problems and providing input.

**Stream 2 - Legal Assistanc

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