Coordinator of Information Management/privacy and

4 weeks ago

Welland, Canada Niagara Catholic District School Board Full time

Are you a highly organized and detail-oriented individual with a passion for records and information management? Are you looking for an exciting opportunity? If you want to join a community of professionals working to make a difference in the lives of so many young people, then we may just have the opportunity for you

Reporting to the Board’s Privacy and Risk Advisor, the Coordinator of Information Management/Privacy and Freedom of Information (temporary) will be responsible for assisting in the overall management and administration of records and records management practices, paper and electronic. The position also has responsibility for ensuring that the Board's information management practices comply with protection of privacy and freedom of information legislation and the Board's legal obligations associated with the legislation.

**WHAT WE OFFER**:
Flexible working solutions

Inclusive, high-performing culture

Staff Wellness Resources

Employee and Family Assistance Program; including wellness resources

Ongoing learning and career growth

**WHAT YOU BRING**:
3 year College Diploma in Business Administration, or equivalent experience;
Certification in Records Management or related field, or other experience/qualifications deemed equivalent by the Board;
Strong knowledge of and practical experience with the operation of document/records management systems, specifically Docushare;
Knowledge of information management best practices and industry standards;
Demonstrated knowledge of Provincial and Federal legislation and regulatory requirements governing records retention and the protection of privacy;
School board experience is an asset;
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously;
Excellent written and verbal communication skills;
Ability to work independently and as part of a team;
Strong problem-solving and analytical skills;
Valid Ontario driver’s license and reliable, regular access to a vehicle.

**WHAT YOU CAN EXPECT TO DO IN THIS ROLE**:
Act as Docushare (database) administrator, adding/removing/updating permissions, and overall ensuring accurate and appropriate access to the correct schools, sites and records;
Ensure documents stored in the Docushare system are in accordance with

the Board Record Retention Schedule;
Respond to and resolve database access and performance such as assigning licenses to all users and determining access permissions to various components of the database;
Address and resolve Docushare user helpdesk tickets.

Assist in maintaining and revising the Board’s records management framework when required;
Assist in revising records management policy, procedures; the records retention schedule and records document/information management system(s);
Maintain the set of Board records, including the collection, retrieval, and disposal of Board records;
Manage all Board records facilities, archives and historical collections;
Process Freedom of Information (FOI) requests as required;
Orient and train Board staff, as necessary on procedures, processes and systems related to Records Management and content management;
Review or audit Board departments or schools to assess compliance to Board records Management policies and procedures;
Collaborate with other Boards (through membership in OASBO) by attending meetings and sharing resources with one another;
Liaise with C.E.C. staff, NCDSB school staff, outside vendors and Xerox system support; and

Duties may involve some lifting (paper records).

This is a full time temporary position.

**HOURS**: Monday - Friday 8:30 a.m. - 4:30 a.m.

**LOCATION**: Catholic Education Centre, Welland, ON

**SALARY RANGE**: ($63,815.70 - $70,906.50)

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