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Finance Officer
1 month ago
**URGENTLY HIRING**
**Position Title**: Finance Officer
**Reports To**: Executive Director
**Status**:.75 FTE (with potential for full time after 1 year)
**Position Summary**:
The Finance Officer works closely with the Executive Director to manage the organization’s financial and accounting processes in alignment with The Open Doors' philosophy, objectives, and policies. Responsibilities include day-to-day financial management, budget development and monitoring, financial reporting, overseeing payroll and benefits administration, and ensuring compliance with professional accounting standards. The role also contributes to an ethical, safe, and inclusive environment through adherence to organizational policies and procedures.
**Primary Duties and Responsibilities**:
- Performs daily transactions including:
- Coordinate receipt of donations and fees and prepare deposits
- Track and process payables and receivables o Maintain General Ledger and journals
- Reconcile bank statements
- Prepare financial statements and reports o Updates internal systems with financial data
- Oversee payroll and benefits administration
- Maintains appropriate filing of financial records and ensure proper backup of files
- Use accounting software (QuickBooks) proficiently
- Prepare and monitor annual comprehensive budgets
- Track and produce reports related to funding agreements
- Review and implement financial policies
- Champion policy initiatives that support organizational values
- Prepare for, and assist with, scheduled audits
- Supports the Executive Director with reports and forecasts for the Board of Directors /Finance Committee as appropriate
- Assist the Executive Director with capital projects
- Oversee the organization’s asset management processes, including tracking and maintaining accurate records of all assets, ensuring compliance with relevant regulations, and developing strategies to maximize asset value and utilization.
- Maintain records on staff time off
- Complete required government forms including ROEs, TD1 forms, WCB, T4 and T4a, GST rebate claims, annual charitable return and annual Society return
- Maintain inventory of equipment and program supplies
- Other duties as assigned
**First Year Deliverables**:
1. Financial System Implementation: Lead the implementation of a new financial system or upgrade of existing systems to improve efficiency and accuracy in financial management. This includes coordinating with relevant stakeholders, conducting needs assessments, overseeing the implementation process, and providing training and support to staff.
2. Budget Development and Monitoring: Develop and monitor the annual comprehensive budget, ensuring alignment with the organization's strategic goals and financial capabilities. This includes tracking budget performance, identifying variances, and providing regular reports to the Executive Director and relevant stakeholders.
3. Compliance and Audits: Ensure compliance with relevant accounting standards, laws, and regulations. Prepare for and assist with scheduled audits, ensuring all financial records are accurate and up to date.
4. Cost-saving Initiatives: Identify and implement cost-saving initiatives to improve the organization's financial sustainability. This includes conducting cost analyses, renegotiating contracts, and optimizing resource allocation.
5. Payroll and Benefits Administration: Oversee payroll and benefits administration, ensuring accurate and timely processing of payments and compliance with legal requirements.
6. Asset Management: Implement effective asset management processes, including accurate tracking of all assets, regular audits, and development of strategies to maximize asset value and utilization.
7. Policy Implementation: Review, update, and implement financial policies to ensure they align with organizational objectives and values.
8. Reporting and Analysis: Provide regular financial reports and analysis to the Executive Director and Board of Directors, highlighting key financial metrics and trends.
9. Process Improvement: Identify opportunities to improve financial processes and systems, enhancing efficiency and effectiveness.
10. Staff Training and Development: Develop and deliver financial training programs for staff to enhance their understanding of financial processes and compliance requirements.
11. Risk Management: Develop and implement a risk management strategy to identify and mitigate financial risks that could impact the organization's operations.
12. Donor Relations: Strengthen relationships with donors and funding partners through effective financial reporting and communication of impact.
13. Process Documentation: Document financial processes and procedures to ensure consistency and efficiency in financial operations.
14. Internal Controls: Review and enhance internal controls to safeguard the organization's assets and prevent fraud.
15. Financial Policy Review: Conduct a comprehensive review of ex
