Digital Imaging Clerk

3 months ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 24 September 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,134.00 - $4,257.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB6- Hours of Work- Monday to Friday, 8:30 am to 4:30 pm- Start Date- 10/1/2024- End Date- 5/31/2025- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

**_*This position is eligible for a Hybrid Work Arrangement*_**

**_*This position is eligible for a Modified Work Schedule*_**
- Job SummaryStudent Support Services (SSS) is a unit within the Office of the Registrar (OREG) which provides services to current and former students, as well as to faculty and staff of the University. As part of the Division of Student Affairs, the unit is committed to being a partner in supporting student success and providing service excellence. SSS staff work as a team to ensure a high level of service within a busy environment driven primarily by Calendar deadlines.

Reporting directly to the Team Lead, Digital Imaging, the Digital Imaging Clerks are responsible for receiving, assessing, and digitizing incoming documentation to student records within the student information system.
- Job Requirements**Skills**:

- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive and respectful working and learning environment
- Strong communication and interpersonal skills with the ability to work effectively within a team environment, as well as the larger UVic community and external agencies
- Ability to work both independently and within a collaborative team environment
- Ability to handle multiple tasks simultaneously, while also meeting deadlines despite frequent interruptions
- Strong time management, organizational skills and excellent attention to detail
- Ability to change task and pace throughout the day according to fluctuating workload demands
- Ability to move cartons of paper up to 20kg in weight

**Specialized Knowledge/Education**:

- Post-secondary certificate in a related field. An equivalent combination of education, training and experience may be considered
- Knowledge of databases and student information systems; familiarity with SharePoint and experience using Banner and Banner Document Management are considered assets
- Knowledge of FOIPP regulations
- Knowledge of University of Victoria policies, procedures and Calendar are considered an asset
- Strong working knowledge of Microsoft Word, Excel, Outlook, and SharePoint and proficiency with Adobe Acrobat Pro DC
- Familiarity with domestic and international secondary and postsecondary transcripts and education systems is considered an asse

**Experience**:

- Minimum 1 year experience working within an office environment; experience working in a Registrar’s Office or other area of a large postsecondary institution is considered an asset
- Experience using a range of standard office equipment and software, including Microsoft Office and Adobe Acrobat Pro DC
- Experience handling sensitive and confidential information while adhering to FOIPP regulations
- Demonstrated experience working quickly and accurately on a variety of tasks with frequent interruptions
- Experience with computerized student information systems and database programs, including Banner, Banner Document Management (BDM), and ING Docs is considered an asset

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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