Proposal Administrator, Oil

3 weeks ago

Calgary, Canada Hatch Full time

**Requisition ID**:86396

**Job Category**:Energy; Administration/Support

**Location**:Calgary, AB, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our energy expertise in the oil and gas sector comprises the entire value chain - upstream, midstream, and downstream; and in the power sector includes thermal, nuclear, waterpower, renewable, hybrid, transmission and distribution, and grid modernization. Join our vision of a low-carbon world and help make positive change

The **Proposal Administrator, Oil & Gas,** reports directly to the Manager, Proposals, Oil & Gas and is responsible for supporting global Oil & Gas proposal development and delivery efforts. This entry-level position will deal with various levels of the Hatch organization and requires comfort working with Executives, Directors, Pursuit Managers, Functional Leads and Project Managers. In addition, this role demands an individual that is organized, capable of prioritizing competing tasks, and accomplished at gathering and assimilating information from various stakeholders. While the role will be primarily office based during normal business hours, there may be instances, such as events and deadlines, which require work outside of these hours.

**Key Responsibilities**
- Support the global Oil & Gas proposal efforts through all phases of the proposal process, including developing proposal outlines, compiling contributions from stakeholders, and providing non-technical inputs from the proposal library.
- Assist those involved in the development of proposals in the preparation of client-specific capability statements, development of proposal-specific CVs, and coordinating the production of visual aids such as charts and graphics.
- Conduct final proofread and review of proposal documentation to ensure compliance with Hatch formatting requirements. Finalize and package proposals for submission.
- Maintain a database of proposal responses and other documentation for use in proposals, such as global staff numbers, company certifications, safety statistics, etc.
- Support the development of materials for oral client presentations during the pursuit stage.
- Participate in opportunity update meetings for Oil & Gas.
- Provide administrative support to the responsibilities of the Manager, Proposals, including for business development initiatives.

**Qualifications and Experience**

**Essential**
- Proficient in Microsoft Office programs (Word, Excel, PowerPoint).
- Organizational skills - examples include managing inputs from multiple sources an authors into one consistent document, and maintaining multiple related databases.
- Flexible - ability to quickly switch priorities when opportunities arise while still managing longer term projects.
- Interpersonal skills - proven ability to maintain positive relationships with team members to maximize cooperation and achievement of goals, even under deadline pressures.

**Preferred**
- Post-secondary education in Business Administration, Communications, Marketing, Graphic Design, English or Journalism.
- Training or experience in technical writing or proposal writing.
- Experience in Adobe Creative Cloud (Illustrator, InDesign).
- High-level understanding of the oil & gas industry.

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

HATCHWCA #LI-TM2

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